UCSD Layoff from Career Appointment: Apply by 8/11/17 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Eligible Disability Counseling and Consulting services (DCC) or Special Selection clients should contact their Vocational Rehabilitation Counselor for assistance.
The UCSD Rady School of Management provides business education through its MBA degree programs, PhD program, self-supporting masters programs, undergraduate minors and courses, and executive business programs. The Rady School's values are excellence, innovation, collaboration and integrity.Consider joining a close-knit financial team that takes pride in its work in an upbeat, high-energy atmosphere with excellent opportunity for personal growth, and where providing excellent customer service to our faculty, staff, and students is a priority.
Reporting to the Assistant Dean for Finance/CFO, this position ensures that Rady School financial transactions and activities are conducted in compliance with UC policy and procedures. The incumbent oversees general ledger accounts; approves ledger entries by auditing transactions, creates best practices related to accounting practices, travel and personal expense reimbursements; creates operating procedures, and monitors compliance with cash handling policies related to paying research participants. The incumbent oversees the month-end and annual fiscal close ensuring timely, complete, and accurate year-end close activities.
This position supervises a Rady Travel Specialist and a Rady Fiscal Specialist, and collaborates with Rady Financial Strategy analyst/specialist. The position oversees contract and grant related expenses and reporting, all travel expenses, and event related expenses, including monitoring the use of the UCSD Travel and Event (TEP) card. The position reviews and approves express/corporate charge cards for appropriateness, proper account coding and cost centers, timeliness, and compliance with UC and Rady School of Management financial policies.
The Rady School collects tuition payments directly from some Rady graduate students and also bills third party corporate sponsors. The General Fiscal/Accounting Supervisor creates, implements, and monitors Rady School tuition collection policies, student account procedures, and customer service standards related to tuition collection, frequently interacting with graduate students each quarter.
This General Fiscal/Accounting Supervisor serves as the Rady School of Management departmental reviewer and, with delegated authority, approver of financial transactions for compliance with policy. The position assigns access to Rady employees to UC financial systems, approves financial hierarchies, and may review & certify PPS entries for accuracy regarding fund source.
Additionally, this position provides financial analysis and reports and may be involved with pre- and post- award budgets and activities related to grants and contracts, may reconcile budgets and make budget projections, and may advise faculty on fiscal matters involving extramural funds. Working in tandem with Rady financial strategy, this position will create reports and analysis to support short- and long-term planning.
Overtime and weekends may be required, usually only related to year end and fiscal closing activities.
Experience overseeing, reviewing, and auditing all general ledger entries. Experience reconciling all accounts, recommending transfers of expenses. Experience resolving problems related to general ledger entries: missing entries, incorrect entries, inaccurate entries, late entries.
Experience in a lead role during fiscal close activities. Experience overseeing fiscal close activities, monitoring for accuracy and timeliness.
Working knowledge of both accrual and fund -based accounting principles and procedures.
Knowledge of University/Higher Education (or similar large organization) policies, procedures, and core business systems pertaining to fiscal administration including: travel, entertainment reimbursements, events/conference planning, purchasing, recharge operations, and familiarity with a wide variety of university online processes. Familiarity with Express Card use.
Experience identifying need for expense reallocation. Experience auditing expenses for proper allocation. Experience recommending reallocation of expenses.
Experience securing payment card information's confidentiality. Experience addressing prevention of breach of credit card information. Experience implementing policies and procedures that meet Payment Card Industry (PCI) Standards.
Experience anticipating an internal audit and implementing policies to successfu
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and ...five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.