The Project Coordinator Talent 2 in the Center for Talent Development (CTD) fulfills two key roles. As Pathways Committee Chair in a specified content area (e.g., science, math, English/language arts, etc), is responsible for coordinating the work of a committee of other CTD and University-based content experts to design and implement inclusive and challenging learning experiences for children pre-K through grade 12, across all of the Center’s programs. Innovates in designing learning pathways in keeping with the Center’s conceptual vision, working with the team to create new or enhance existing offerings. Supports program personnel in developing course content and developing instructors. As Program Administrator, is responsible for overseeing the successful implementation of a specific subset CTD programs (e.g., onsite academic year, onsite Summer, online, hybrid). This role includes selection, training, and supervision of personnel including other program staff as well as instructional staff, and management of all program operations.
Content Area/Pathways Development and Program Design
Leads a CTD Pathway committee as chair, convening a team of CTD, SESP, and University faculty and staff to develop and implement pathways for students’ progression through CTD programs in specified areas of interest, with options to participate in multiple modes of delivery. CTD Pathway committees include: science, math, English/language arts, etc. Maintains up-to-date knowledge of the research and best practices in the content area, and guides the assigned pathways committee to develop inclusive, engaging, and exciting curriculum that will allow students to explore the content area and gain mastery of the topic through the completion of the pathway courses.
Program Administration and Implementation
TALENT ACQUISITION AND MANAGEMENT: Supervises program staff, including assistant coordinators and temporary staff. Demonstrates good leadership: directs and supports staff in individual and team efforts, promoting a healthy and positive work environment. Leads by example. Directs the hiring and management of temporary program staff assuring that programs are staffed with qualified individuals. Recruits, hires, and trains temporary staff, including, as applicable: administrative support staff, liaisons, teachers, counselors, residential and teaching assistants, and testers. Develops and maintains up-to-date training materials for teachers, teaching assistants, and other staff in the program. Designs in-person as well as online virtual training sessions, assuring staff are prepared to address the concerns of students, parents, teachers and staff under their supervision, and that they are equipped for their duties having been informed about required policies and procedures, as well as best practices in gifted education.
LOGISTICS AND OPERATIONS: Directs the work of assistant coordinators to procure resources, oversee operations, and ensuring that programs run smoothly and meet customer expectations. Resources may include classrooms and other facilities, books, supplies, and materials for the program. Provides clear guidance and information about program logistical needs to other CTD and NU offices and personnel who support these processes, such as the business and finance office, technical support teams, facilities management, residential life, food services, and others, and any third-party providers outside NU.
RECRUITING AND ADMISSIONS: Supports the work of the admissions and advising team to recruit students, including providing information pertinent to the application review and admissions process, ensuring program meets enrollment goals. Provides focused advising to students and their families on pathways, courses, program options, and scheduling, as needed and/or as requested through the admissions and advising team. Works to create and maintain an inclusive, supportive, and welcoming environment for students and families of all backgrounds and needs.
Outreach Promotion / Student and Family Information and Experience
Directs the provision of customer support and maintains good relations with all people and groups associated with the program and the Center assuring a welcoming environment for families, visitors, and community partners. Responds in a timely and professional manner to inquiries related to the program and the Center from internal and external sources. Is client-focused: understands the Center's and program's clients, and recognizes the value the client adds to accomplishing the goals of the Center and the program.
Works with CTD's marketing and outreach staff to develop promotional pieces, including both print and digital materials. Provides direct input to admissions and advising personnel to ensure that team consistently has and provides accurate information about programs and pathways to students and their families. Promotes the program and the Center through outreach and development efforts, with a focus on creating a diverse and inclusive community. Participates in outreach planning and activities which may include manning booths at conferences and fairs and giving presentations.
Program Development, Support, and Planning
Works with Associate Director(s) to design and implement innovative programs that further the mission of the Center, including existing and new programs. Understands and actively works to support and advance CTD's mission, goals, objectives, and vision. Works with the Associate Director(s) to develop short- and long-term plans for CTD programs and pathways.
Represents the Center in collaborating with other institutions or agencies, including but not limited to universities, schools, school districts, state and community agencies as well as testing agencies. Identifies opportunities to develop joint programs and or to access space for hosting off-site satellite programs. Cultivates and maintains relationships with liaisons to advance the smooth execution of programs. Actively builds relationships across communities, seeking input from and collaborating with people from a broad range of backgrounds to ensure that the center is proactively building outreach and pathways programs that suit a variety of needs. This includes, for example, parents, school district personnel, liaisons, state directors of gifted education, testing agency representatives, and partner institutions.
Participates in the accreditation or other institutional review process, including preparing reports and for site visits. Participates, as requested or directed, in the preparation of grant proposals or production of fundraising requests materials when alternative (non-fee) sources of support are sought for CTD programs, scholarships, or other initiatives.
Reporting & Analysis / Recordkeeping/Data Management Systems
Conducts analyses and generates reports to support projects in the Center. Uses available data and proposes new data collection methods strategies as needed. Makes recommendations to Associate Director based on reliable data, making critical assessmentsabout trends and program needs. Examples of reports analyses include historical enrollment data, enrollment trends allowing for future enrollment projections, growth areas, problem diagnosis, etc.; thus assuring support for proposals for future program development or growth.
Manages recordkeeping for the program assuring accurate data are readily available. This includes student files, teacher evaluations, etc., and involves electronic databases, the web, and paper files. Contributes to the design and implementation of data management systems and tools.
Directs programs to meet budget performance goals set by Associate Director and assures proper procedures are followed by program staff. Meets regularly with Associate Director to report on progress toward program financial goals. Monitors revenue and expense, reconciling NU financial system reports with internal CTD systems recording enrollments and tuition, financial aid, etc. Adheres to all NU business and finance policies.
Proactively plans for and pursues learning and development opportunities to further own professional goals and maintain or increase subject matter expertise related to program administration or pathways curriculum development. This could include subject-specific learning, advancing knowledge of the modes of delivery, focused learning in gifted education, workplace skills development, or the pursuit of an advanced degree.
Performs other related duties as assigned.
Masters degree in education, including gifted education, curriculum and instruction, school leadership; with additional coursework or background in psychology and or child and adolescent development.
7+ years work experience in an educational setting or service agency; examples include schools, community service or outreach centers, psych or social services setting, or colleges universities.
Demonstrated supervisory experience; 5-7+ years including experience supervising professionals, including administrators and or teachers.
Demonstrated experience working with a clientele similar to CTD's: children, parents, and teachers.
Experience in curriculum and teacher development.
Interest in gifted education: has demonstrated or expresses an interest in learning about the field, by reading, attending conferences, making presentations, etc.
Experience developing, monitoring and adhering to a budget
Experience administering a tuition or fee generating program, demonstrating accountability for the reconciliation of student or other financial accounts.
Experience supervising staff charged with recordkeeping and or financial functions.
Demonstrated or expressed interest in learning about the field of Gifted-Education, by reading, attending conferences, making presentations, etc.
As per Northwestern University policy, this position requires a criminal background check. Successful applicants will need to submit to a criminal background check prior to employment.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highl...y collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.