Minimum Qualifications: Associate's degree and two years of related administrative experience or equivalent combination of education and experience required. Excellent Microsoft Office skills (Word, Excel, Access (a plus), familiarity with website maintenance, and experience in database management strongly preferred. Strong organizational, interpersonal and communication skills required.
Job Standard / Operational Needs: Provide administrative support to the Graduate Medical Education (GME) Office and direct visitors to respective person in GME Office. Assist in review of on- boarding materials for new residents and fellows through residency management system. Coordinate mandatory education to residents and track completion by residents/fellows in Blackboard. Organize special events for the GME Office. Interpret policies of the Department of State and United States Citizenship and Immigration Service to exchange visitors from foreign countries and staff at SUNY Upstate while coordinating Upstate's' J1 exchange program. Produce and revise complicated immigration documents and gather information from various departments. Maintain complex database of J1 exchange visitors and track federal mandated insurance requirements. Correspond with SUNY and outside agencies to explain, inform and resolve problems regarding exchange visitors. Off-site educational activities may require evenings and weekends on a quarterly basis. Complete and verify all post graduate training and malpractice verification for graduated medical residents and fellows at SUNY Upstate.
About State University of New York Upstate Medical University
SUNY Upstate Medical University in Syracuse, NY, is the only academic medical center in Central New York. It is also the region's largest employer with 9,460 employees. Affiliated with the State University of New York, Upstate's mission is to improve the health of the community through education, biomedical research and health care. Upstate Medical University's educational mission is anchored by i...ts four colleges?Medicine, Nursing, Health Professions and Graduate Studies (biomedical sciences). Since 2006, student enrollment has grown by 30% as Upstate responds to the needs of the region. As a biomedical research enterprise, Upstate focuses on the most prevalent human diseases, including cancer, diabetes, heart disease, nervous system disorders, vision, and infectious diseases. The quest for treatments and cures is built upon expertise in structural, molecular and systems biology. Upstate also offers many clinical trials for patients. The Upstate University Health System serves 1.8 million people, often the most seriously ill and injured, and includes Upstate University Hospital; Upstate University Hospital at Community Campus; Upstate Golisano Children's Hospital, and numerous satellite sites.