Reporting to the Director of Graduate Academic Programs, the Graduate Academic Programs Administrator manages the graduate programs and academic progress of approximately 500 SEAS graduate students, including the graduate aspects of SEAS AB/SM students' programs.
TYPICAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Acts as a primary advising resource for graduate students and faculty regarding program requirements, academic degree progress, leaves of absence, cross-registration, adviser selection, and quality of life.
Assesses updates, and implements graduate student relational database; tracks academic milestones, advisers, committees, and progress to the degree.
Produces and analyzes data reports for the Dean, Administration, the Graduate School of Arts and Sciences (GSAS), and accreditation boards using multiple sources and systems, as needed in support of the Institutional Research Analyst.
Produces letters for graduate students, including status in program, warnings, invitations for international students, proof of enrollment and progress toward degree.
Oversees completion of requisite degree paperwork for submission to the Registrar's Office and GSAS.
Serves as the School's Commencement Coordinator with GSAS. Serves as a project manager of administrative components of the Committee on Higher Degrees (CHD), including preparing paperwork for the CHD meetings, acting as an Office of Academic Programs representative at the meetings, and communicating CHD decisions to students.
Manages qualifying exams and PhD defense processes. Ensures proper procedures are followed and that the appropriate paperwork is prepared.
Serves as a consultant to the Assistant Dean for Education on issues, programs, and policies affecting graduate students.
Aids students when academic and personal problems develop; helps students identify counseling and other resources at GSAS, FAS, and the University.
Aids in the updating and re-writing of academic policies when necessary.
Maintains the Office's web pages that relate to graduate academic policies and procedures.
Please submit both a resume and cover letter to be considered for this position.
Visa sponsorship is not available for this position.
The Harvard John A. Paulson School of Engineering and Applied Sciences serves as the connector and integrator of Harvard's teaching and research efforts in engineering, applied sciences, and technology. Our core tenets are: educating broad-minded students; interdisciplinary research; integration across disciplines; and balancing theory, experimentation and practice to create an unmatched environment for learning and exploration. Through collaboration with researchers from all parts of Harvard, other universities, and industry, we bring discovery and innovation directly to bear on improving human life and society. For more information about us, please visit www.seas.harvard.edu.
Salary Grade: 056
Union: 00 - Non Union, Exempt or Temporary
Bachelor's degree is required. A minimum of three years of experience advising students in a higher education environment, including experience with academic requirements and policy, is also required.
An advanced degree preferred.
A keen interest and/or background in engineering and applied sciences is highly desired.
Program management experience in higher education is a plus.
Ability to work independently and to effectively engage a diverse group of constituents including faculty, students, staff, and external stakeholders.
Ability to manage multiple diverse tasks and projects simultaneously. Must be deadline-oriented. Ability to work at special events when required.
Self-initiative, confidence, and good judgment are required.
Strong interpersonal, verbal and written communication, and organizational skills are essential.
The ability to maintain strict confidentiality with sensitive information is required.
Should have proficiency in use of Microsoft Office software, including Word, Excel, Access, and Outlook.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
About Harvard University John A. Paulson School of Engineering and Applied Sciences
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. T...he University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.