The Department of Operations at the Harvard T.H. Chan School of Public Health (SPH) is responsible for all facilities and operations management and planning in almost 1M square feet of office, classroom, and research space. The Department is also responsible for all real estate, facilities maintenance, space management, renovations, construction, security, food service, landscaping, custodial services, emergency planning, environmental health and safety (EH&S), and strategic facilities planning, and for managing the planning, design and execution of construction projects related to the changing needs of academic programming, research activities and facility maintenance. These buildings are located in both Boston, MA and Cambridge, MA.
Reporting to the Deputy Director of Operations, the Space Planner will be responsible for a broad range of duties and responsibilities including, but not limited to, the following:
- Responsible for all space system administration - manage space planning and management system (CenterStone) that provides a comprehensive understanding of the SPH physical plant in support of campus space planning and programming - Manage all CenterStone-related contracts, user training and access, data and reporting in support of sponsored research, and campus space planning and programming - Evaluate new technologies and applications related to space management process and make recommendations to senior leadership on required systems adjustments - Oversee and implement space management policies, guidelines, and standards related to measurement, classification, documentation, use/occupancy and representation of space - Track and report space information and strategically assess space to recommend alternatives for space programming - Validate and ensure data quality, as well as collect and integrate floor plans and changes (in space use and occupancy) into the system for portfolio planning and strategy - Provide high-quality research and analysis, interpret data, and synthesize conclusions into recommendations, and to produce clear concise verbal and written strategic reports and presentations - Provide regular progress reports on portfolio metrics, policies, information development and summary briefs on existing space conditions, moves, and changes to support decision making and planning - Assist with tasks associated with planning and design of office, laboratory and classroom space on and off campus - Provide pre-construction and post-construction space data to stakeholders, and configure relevant data into the system - Lead space inventory, furniture changes/requests, and campus wayfinding efforts - Work proactively with Departments to identify and anticipate space needs and solutions - Support the planning and scheduling of all moves, renovations or space changes - Other duties as assigned
The work of SPH's Department of Operations must maintain compliance with the Harvard University space classification standard for Federal Indirect Cost Recovery (ICR) efforts, which is based on the Institute of Education Sciences (IES) National Center for Education Statistics (NCES) Facilities Inventory and Classification Manual (FICM). The Space Planner must remain knowledgeable and updated on such standards, and is responsible for ensuring that the School's space planning efforts are in alignment and in compliance at all times.
Harvard offers an outstanding benefits package including:
Time Off: 3- 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year.
Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
Retirement: University-funded retirement plan with full vesting after 3 years of service.
Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted options through participating Harvard grad schools.
Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation and complimentary health services.
Harvard access to athletic facilities, libraries, campus events and many discounts throughout metro Boston.
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
Salary Grade: 057
Union: 00 - Non Union, Exempt or Temporary
- Bachelor's Degree required - 5+ years of related experience required
- Bachelor's Degree, Master's Degree, or certification in related, technical field (such as facilities management, construction, engineering, design, architecture, etc.) strongly preferred - Experience with space management systems (particularly CenterStone or closely related) strongly preferred - Intermediate/advanced MS Excel and space management system (specifically CenterStone) preferred - In-depth knowledge of and experience in space information systems and space planning preferred - Strong communication, presentation, and relationship management skills preferred - Experience working at all levels of an organization, as well as with teams and individually preferred
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
About Harvard University T.H. Chan School of Public Health
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. T...he University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.