The administrative assistant will assist with the day-to-day operation, activities, policies and procedures of the Immigration and Refugee Clinical Program (HIRC) in its ongoing efforts to train law students to represent individuals seeking asylum and other types of humanitarian protection and to engage in policy advocacy and litigation. The goal of the position is to facilitate the effective and efficient functioning of the clinic, as well as to provide support to Clinic staff with the courses they teach. The position is for a term of one-year, with the possibility of renewal as needed.
Responsibilities including, but not limited to, the following:
Maintaining an organized office, including orderly case files (both paper and electronic files, on the shared drive and in the online case management system), supply cabinet (maintaining an inventory of and regularly ordering supplies), and student work area.
Working with Clinic staff to organize the Clinic's electronic files on the student and staff shared drives to ensure that work product and resources are saved in a coherent manner and can be effectively and efficiently accessed.
Assisting with tracking legal and social work cases for clinic, including paper files and through online case management software; maintain case-filing calendar and tickler system. Assisting with case file opening and closing, including clearing the backlog of old cases that need to be archived, and ensuring timely case closings going forward.
Supporting Clinic staff, other than the Clinic director, with fall/spring orientation and training, on-boarding/off-boarding of HIRC students, including Crimmigration students, preparation of course materials for six classes over the 2017-18 academic year, and developing and maintaining Canvas sites for those courses throughout the year. Providing logistical support, including assistance with booking travel and processing reimbursements for guest speakers, coordinating with catering, and AV, among other logistical needs for courses.
Assisting with on-boarding/off-boarding of students involved in Harvard Immigration Project (HIP), a student-practice organization under the umbrella of HIRC, as well as other HIP administrative needs, including reimbursements, supply ordering, events, training, and other administrative needs.
Other projects, as needed.
All offers to be made by HLS Human Resources.
Salary Grade: 000
Union: 95 - Non-Union, less than half time
3+ years of related experience Familiarity with Microsoft Office suite, i.e., Excel, PowerPoint, Word, and data entry.
Bachelor's degree preferred. Foreign language skills, particularly Spanish, are a plus. Prior experience working in a legal setting and with clients preferred. Experience with Canvas and Wordpress is a plus.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. T...he University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.