Provide high level administrative support for the Yale School of Management's Office of Career Development (CDO) office. Coordinate Yale SOM employer recruiting logistics for in person and virtual events and interviews; serve as an information resource for all Yale SOM employers, students, and alumni. Serve as liaison among CDO staff in communicating specific student, alumni, and/or employer requests that require a decision from a CDO Relationship Manager or the CDO Director. Work closely with the CDO Director and Relationship Managers to manage and update the Recruiting platform software (the CDO Recruiting Systems). Manage logistics and communications for Career Development Office (CDO) events, including on-campus interviews, corporate presentations, and job treks, etc. Provide high level service and support to recruiters during on-campus visits, including room reservations, facility needs, catering, AV equipment, and laptop provisions. Meet and greet employers upon arrival to the CDO, and oversee student hosts during employer visits. Create marketing materials related to recruiting events as well as welcome packets for each on-campus interviewer (including interview schedules, rsums, and evaluation forms). Ensure set-up of the CDO interviewing suite each morning during recruiting season. Collect business cards from each interviewer and scan contact data for CDO records. Verify and post student and alumni job opportunities submitted to the CDO Recruiting System. Under the direction of a Relationship Manager, communicate and collaborate with employers regarding job descriptions, ensuring they are appropriate, and offer additional guidance to employers with regard to recruiting options at Yale SOM. Compile and disseminate Yale SOM resume referrals and contact students accordingly as necessary. Provide back-up for other C&T staff, and oversee the distribution of work for temporary staff, as needed. Use the University's electronic systems for expense management, travel booking, and placing orders with vendors. Support CDO Relationship Managers during evening or weekend recruiting events and travel to Yale SOM recruiting / alumni events, conferences, and other outreach visits, as needed. Serve as an active participant and contributor during CDO operations meetings. Other duties as assigned.
Posting Position Title: Senior Administrative Assistant
University Job Title: Recruiting Coordinator
Work Week: Standard (M-F equal number of hours per day)
Required Skill/ability 1: Exhibit superior interpersonal communication skills and professional demeanor. Excellent customer service orientation.
Required Skill/ability 2: Proficient with MS Office products including above average Word, advanced Excel, Access, and advanced PowerPoint, email.
Required Skill/ability 3: Strong attention to detail. Excellent organizational skills. Ability to multi-task. Occasional travel to support events and ability to flex schedule as needed.
Required Skill/ability 4: Excellent verbal communication ability. Must be able to develop credibility quickly with employers and SOM community.
Required Skill/ability 5: A team player that works well with other members of the staff. Ability to work successfully in a fast-paced and changing environment.
Preferred Education, Experience and Skills: Experience in MBA career service. Experience with web based systems for virtual recruiting events. Global orientation; experience working across countries and regions, and fluency in more than one language.
Required Licenses Or Certifications:
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.