Job Requisition Number: 23694. Residential and Student Service Programs (RSSP) is part of the Division of Student Affairs under the direction of the Associate Vice Chancellor of RSSP. RSSP provides student housing, residential life programs, dining services, and child care services; it also conducts conference services, operates campus restaurants, and manages faculty apartments. The RSSP Facilities & Housing Services units provide a comprehensive group of services to all units within RSSP. These services include performing or managing all building trades and related maintenance services, performing interior design services, space planning, project planning and project management for RSSP. This position reports to the Design & Projects Services group
Project Coordinator: ?Under direction, develops minor project scopes, investigates facility?s needs, and solicits bids, works with onsite contractors and other vendors to coordinate work schedules, facilitate access, and track progress of work. ?Under direction, manages signage replacement ?Provides assistance to Project Managers on projects including conducting site visits to confirm existing conditions, dimensions; developing work scope and schedule documents; taking and distributing project meeting notes, handling field coordination with contractors and stakeholders ?Assists with presentations, design sample boards, illustrations, charts, graphs, other documents related to project review, approvals, compliance ?Assists with surveys of existing conditions. Takes initiative to make recommendations while on site visits for other projects. Project Data: ?Develops, monitors, tracks, updates all project data files for RSSP facilities as used by project managers, maintenance, custodial, grounds, Real Estate Division, Environment Health & Safety, as well as other outside design professionals, vendors or contractors. ?Handles all service requests for project data to meet specific requests including major maintenance project planning. Updates and troubleshoots project tracking database ?Coordinates with project manager to ensure compliance with campus requirements in maintaining and closeout of project data. ?Submits project purchase requisitions and tracks invoices, including inquiries from vendors. Reviews facility project data and reports errors or omissions to management. Building Data Records: ?Acts as liaison with RSSP groups, Real Estate, EH&S, UCOP, outside design professionals to research, produce, and summarize building data requests. ?Maintains databases and responds to all client requests for building data, size, occupancies, and related information including UC Risk, ADA rooms, condition assessments, and storage. ?Supports RSSP Central Maintenance operations with drawings, building data, researches building questions, resolves building records discrepancies ?Under direction, assists with management of the RSSP Plan Room ?Under direction, assists with management of RSSP building specification documents, manuals, files ?Under direction, manages the RSSP Design Group library Capital Improvement Projects Planning: ?Works with management to coordinate capital improvement projects with Real Estate Division and participates on meetings concerning capital improvements to departmental facilities. ?Under direction, develops spread sheets, project lists, program documents and presentations related to capital improvement programs, plans, and schedules Function as Facilities Team Member: ?May act as department representative for department/campus special projects related to department facilities. ?Assists management in development of annual facilities budget.?Working knowledge of practices and procedures relating to facility maintenance and construction. ?Working knowledge of practices and procedures of safety and emergency preparedness. ?Bachelors degree in related area and/or equivalent experience/training ?High level proficiency in Excel or other spreadsheet application, Word or other word processing application. ?Skills to work under pressure of deadlines in a stressful environment. ?Working organizational skills to work on multiple projects with competing deadlines, to establish goals and work load priorities, and to meet project deadlines within budget and time constraints. ?Written communication skills to prepare a variety of correspondence, reports, policies and procedures, and training documents. ?Active listening, interpersonal communication and problem-solving skills to effectively resolve questions, concerns, issues or problems and ensure cooperative and productive working relationships. ?Skills to work independently and as part of a team. ?Ability to achieve an extremely high level of accuracy in all work performed
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.