Salary is commensurate with qualifications and experience.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
UW Medicine has an outstanding opportunity for an Associate Director for Special Events.
The Associate Director for Special Events will report directly to the Director for Special Events and is a member of the UW Medicine Advancement Special Events team which develops, implements and evaluates a strategic and comprehensive program of fundraising, major gift cultivation, alumni and stewardship events, up to 1,000 attendees. He/She will play a lead role in fundraising activities and will meet monetary goals in support of UW Medicine's Advancement program. The Associate Director will work with the University's senior level administrators, faculty, UW Medicine Alumni Relations Director, fundraising professionals, corporate and foundation relations professionals and volunteers to create, execute and evaluate a wide range of special events for donor cultivation and stewardship.
Develop and implement strategies and opportunities, when UW Medicine commits to major high-profile fundraising events, (goal to raise $1 million+ net) targeted to major gift donors and prospects.
Secure corporate underwriting and solicit individual gifts in support of these activities. Initiate and implement events and activities to identify and cultivate major gift donors.
Lead in the execution of 15-20 complex and diverse events and activities in support of alumni relations and major gift fundraising.
Participate in the strategy for alumni events that engage alumni in an on-going relationship with the UW School of Medicine. Assist in the production of alumni events, including Reunion Weekend, targeted events for diverse alumni constituent groups in the Puget Sound and throughout a five-state region (Washington, Wyoming, Alaska, Montana and Idaho), and events that foster connections between students and alumni.
Work with external vendors and stakeholders, using independent judgment and decision- making authority to evaluate contracts and agreements.
Help create and coordinate cultivation strategies for prospective donors and to develop meaningful stewardship opportunities for all donors. These events and programs are designed to increase private support for UW Medicine and are vital to the success of UW Medicine Advancement's capital campaign.
Assists the director in developing and implementing overall strategies for UW Medicine's cultivation, stewardship, alumni and fundraising events as an integral component of the overall advancement program, and in optimizing the program to achieve the capital campaign goals.
Advises the Director for Special Events in creating a plan for any major fundraising event that showcases the breadth of UW Medicine and a fully integrated UW Medicine Alumni event program.
Manages a high-volume of events current program includes 75+ cultivation, stewardship, alumni and fundraising events each year. Works with colleagues to develop and manage donor annual signature events that recognize donors from $1,000 to $1,000,000+. Other events include lectures, panels, open houses, receptions, lab tours, dinners, galas, and intimate gatherings for major donors.
Works with front-line fundraisers to create and manage the events to support current fundraising initiatives and priorities of UW Medicine.
Develops and implements strategic plans for current fundraising event(s) that maximize return on investment and exposure for UW Medicine to high profile audiences. Identifies, cultivates, solicits and stewards event corporate sponsors and individual donors with an emphasis on building long-term relationships and securing multi-year commitments where appropriate.
Participates in the development, implementation and evaluation of a strategic and comprehensive special events program for UW Medicine Advancement. Identifies event goals and fulfills them through strategic event programming.
Works with advancement colleagues to ensure that all events are strategically developed to support fundraising and alumni program goals and engage major donors, prospective donors and senior level members of the faculty and administration.
Prepares proposals and works with leadership and executive team members on high-profile projects.
Conducts personal visits and tours with corporate and individual donors, prospective donors and volunteers to build mutually beneficial relationships.
Works closely with fundraising colleagues to identify and cultivate lead donations in advance of event that will help leverage additional contributions.
Works with volunteers and colleagues to develop audience to ensure that events are reaching and engaging audience in order to enhance relationship with UW Medicine.
LOGISTICS For each assigned event (alumni, cultivation, stewardship, fundraising), develops an overall strategy to ensure that goals are met:
Develops event proposals and strategies that align with event outcomes for the most complex and large scale events;
Manages the activities of staff and volunteers;
Develops the invitation and strategically generates guest list;
Develops creative elements, program content and identifies and recruits speakers and other special guests;
Runs event logistics including site identification;
Prepares and oversees vendor contracts for services, decorations and technical support;
Manages individual detailed and targeted event budgets;
Manages preparation of all event support materials/collateral;
Develops and produces briefing materials for staff members and volunteers, including prepared remarks, annotated guest lists and program outlines;
Prepares speakers for their role(s) in the program;
Prepares an event evaluation with recommendations for future events;
Completes all follow-up and acknowledgements.
Trains and oversees event day staff and volunteers;
Monitors and evaluates all programs; make changes and identifies efficiencies as needed;
And other special projects as assigned.
The Associate Director provides guidance oversight and mentorship on assigned special events to assistant directors, development coordinators, volunteers and other staff.
This position will counsel to the director on hiring, performance appraisals, disciplinary actions and/or handling complaints/grievances.
Ensures compliance with UW policies and procedures.
Manages allocated budgets effectively including revenue projections and advises in developing annual operating plan and budget.
Provides regular reports and financial documentation for the events master budget, ensures it is accurate and current.
Bachelor's degree in Business, Liberal Arts, or science plus four years of progressively responsible experience in institutional advancement, alumni programs or related field.
Candidates should have proven experience managing highly complex events with attendance of up to 1,000 guests with a track record in fiscal management, volunteer management, and innovative programming.
Strong interpersonal skills and customer service. Poised, professional manner with the ability to express oneself clearly and empathetically in interactions with others in all forms of communications, verbal and written, one-on-one and group, etc. Ability to communicate in a direct and professional manner that engages dialog in a manner that resolves differences.
Candidates must show a proven ability to create, implement, and manage innovative, results-oriented programs and the ability to develop mutually beneficial relationships with diverse constituencies.
Demonstrated ability to establish, cultivate and steward strong relationships with donors and friends to build and maintain lifelong partnerships and trust with while aligning the donor's passions and goals with the institution.
Intrinsically motivated and able to create innovative ideas to achieve results. Recognizes and seizes opportunities.
Works to resolve conflicts and differences through dialogue and open communication in a timely manner. Sees every difference as an opportunity for growth and change.
Demonstrated ability to build and maintain positive relationships and actively contributes as a member of working teams to achieve results.
Ability to work independently, problem solve, take initiative, set priorities and handle multiple projects efficiently and effectively. Takes responsibility and initiative to set and meet the goals, objectives and obligations while representing the mission, visions and values of the organization.
Demonstrated creativity, organizational ability, and strong attention to detail. Ability to make decisions in ambiguous situations, exercise good judgment based on information and analysis in a fast pace, dynamic, deadline drive environment in an organized and professional manner.
Values the UW's commitment to inclusiveness. Demonstrates respect and commitment to diversity.
Proficiency with personal computing environment, Microsoft Office Suite (Microsoft Word, Excel, Outlook, Access and PowerPoint), and the Internet and skilled in database management and reporting.
An equivalent combination of education and experience may substitute for stated requirements.
Diverse and sophisticated event management experience including familiarity with fundraising principles and experience in a higher education or academic medical setting, not-for-profit organization events, alumni program events, corporate/high technology events, tradeshows and destination management.
Demonstrated ability to use independent judgment and decision- making ability to evaluate contracts and agreements for event program.
Experience in higher education or medicine preferred.
Conditions of Employment
A written communication evaluation may be required upon interview.
Ability to lift and carry 25 lbs.
Will regularly be required to work evenings and weekends to fulfill responsibilities. Some local and regional travel is expected.
No felony convictions and no pattern of misdemeanor convictions.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.