Required Qualifications: (As Evidenced by an attached resume) High School Diploma/GED. Four years of directly-related, full-time administrative experience. Events coordination experience. Experience working in a higher educational institution. Experience working with underrepresented student populations. Experience effectively multi-tasking in a fast-paced, dead-line driven environment with a high degree of accuracy and oganization. Proficient, professional experience in word processing, spreadsheet management, electronic messaging and internet applications (Microsoft Word, Excel, PowerPoint, Google Apps, etc...). Preferred Qualifications: Bachelor's Degree. Previous experience in a public sector higher educational institution. Experience working with federally-funded grants for educational programs. Knowledge of MS Access or other computer database programs. Previous experience with university diversity programs or recruitment of diverse students is preferred. Experience working with students, faculty and university administrators. Brief Description of Duties: The incumbent will be responsible for providing support to the Center for Inclusive Education programs, Program Managers and Administrative Coordinator. The incumbent will handle all related administrative responsibilities and serve as a contact person for students, graduate programs and other administrative departments. Responsible for correspondences, related activities and events, the processing of paperwork, and the management of program/student data. The incumbent will prepare appointment paperwork, purchase requisitions and personnel transactions before final consideration by the Assistant Dean for Diversity and Inclusion. Incumbent must possess outstanding written, verbal, and interpersonal communication skills. Experience successfully working independently as well as part of a team with a collaborative approach to problem solving. Program Coordination: Day-to-day coordination of CIE diversity grants/programs to enhance the recruitment, retention and professional development of underrepresented minority students and postdoctoral fellows. Duties include assistance with planning and executing high-visibility activities, and participation in project- related meetings, both on- and off-campus. Organize tasks and agendas, take minutes, write correspondence, and assist as necessary on special projects and with the daily support of the Program Manager. Program Administration: Assist with the maintenance of program-related files and administrative responsibilities associated with expenses, including travel reimbursement forms, catering quotes, honoraria, etc. Serve as a liaison with Procurement and the Office of Grants Management to ensure the timely processing of invoices and requisitions. Communications and Outreach: Assist the Program Manager with the preparation of program materials, event promotions, scholar announcements and reports for broad distribution, including newsletters and annual reports. Contribute to the CIE social media campaigns by sharing appropriate programmatic happenings and updates. Data Management: Support the Program Manager in the collection and analysis of relevant data (scholar participation, budget expenditures, and activity outcomes) as well as assist with the preparation of presentations of outcomes and report findings to be given at local and national conferences. Other duties or projects as assigned. Special Notes: The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Nonexempt position, eligible for the overtime provisions of the FLSA. Stony Brook University is 100% tobacco-free as of January 1, 2016. See our policy and learn more at stonybrook.edu/tobaccofree. About Stony Brook: Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.