Working independently in this full-time position, provide administrative support to the Director of the Institute for Comparative Modernities. Coordinate publication projects, such as newsletters, books, and conference proceedings, among others. Oversee production and editing of the newsletter. Assist director in a number of ongoing research projects housed at the Institute, which involve organizing archival materials; managing bibliographic, visual, and digital databases; and occasional research tasks. Coordinate and edit grant proposals. Coordinate the Institute's graduate reading group program. Order supplies and equipment; manage maintenance of Institute web site. Coordinate the administrative operations and professional communications with local, national, and international correspondents for lectures, conferences and other related events. Administrative support includes the coordination of travel arrangements, hotel reservations, catering, posters for publicity, receptions, housing, visas, processing large mailings, providing follow-up contact to outside participants, monitoring expenses, processing invoices, maintaining accurate financial records. Coordinate payments of expenses via the Business Service Center. Maintain a Cornell Procurement Card.
Formal training beyond a HS diploma of 1 to 2 years, 2 years college coursework, or Associate's Degree; more than 4, but less than 6 years' experience will also be considered. The ability to work independently, be self-motivated, and have a proactive approach to problem solving is crucial. Effective writing skills and experience in editing and proofreading scholarly texts, newsletters, publication materials, etc. are needed. Strong organizational, communication and administrative skills are required. Must be able to multi-task and prioritize busy workload. Must maintain confidentiality. Experience in or ability to quickly achieve proficiency in the use of Word, Excel, FileMaker, InDesign, Photoshop, Dreamweaver, and Cornell University accounts payable system, among other Cornell University automated systems.
Appreciation and experience working in a cross-cultural environment is highly preferred.
Limited weekend and evening work for some conferences and ongoing speaker series.
Applications will be accepted through Thursday, August 24th. To be considered, please submit both cover letter and resume.
Visa sponsorship is unavailable for this position. Relocation assistance is not provided for this position.
University Job Title:
Administrative Asst IV
Pay Rate Type:
Number of Openings:
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