The Weinberg College of Arts and Sciences is reimagining traditional arts and sciences education in ways that prepare our students for success in an ever-changing, complex world. The College is the most comprehensive of Northwestern’s 12 schools, offering 47 majors to approximately 4,300 undergraduate students. Our goal is to develop in students a Northwestern Mindset – a flexible, adaptable view of the world that seeks to understand the pressing issues of today and transform them into the promising new opportunities of tomorrow. Staff who work in the College think creatively, work collaboratively, and are dedicated to building a strong community.
The hallmark of our distinctive educational model is diversity in all of its manifestations. We are committed to maintaining and enhancing the breadth and depth of our course offerings and to ensuring the intellectual and experiential diversity of our faculty and students. In short, we believe that diversity is an essential value that lies at the heart of our community and one that needs to be actively encouraged and pursued.
Weinberg College’s Office of Undergraduate Studies & Advising is responsible for overseeing academic affairs for its undergraduate population. Fundamental to this office is the work of the Assistant Dean of Academic Standing, who manages the academic standing processes for the College and works on other initiatives related to student success. This position supports the Assistant Dean of Academic Standing and works as part of the front office team to provide optimal support for undergraduate students. The person in this role must be well-organized and detail-oriented, work well with others, and be able to pivot between tasks to accommodate the demands of the position and the office. Core tasks include: maintaining and updating student records; tracking student data and processes; answering in-person and phone inquiries from faculty, staff, and prospective and current students; and providing administrative support using word processing, spreadsheet, database, and calendaring programs. A good candidate for this position should understand how a university functions and be able to understand and interpret an interdisciplinary arts and sciences curriculum as it pertains to students’ course of study in the College and related administrative processes. In addition, candidates should be able to understand and interpret key processes and policies across the University, enjoy working with students, and demonstrate commitment to fostering undergraduate student success.
Documents & Databases
Maintain and update student data and records in Student Enterprise System and electronic filing system.
Coordinates with Registrar student withdrawals, dismissals and probation status.
Enters Weinberg College declaration of majors and minors into SES.
Prepares academic standing letters.
Prepares end of term reports.
Runs SES queries and reports.
Creates spreadsheets and databases as needed, and updates and maintains existing databases.
Compiles routine reports, tables, and charts from readily available information.
Tracks students through re-entry process after absence: ensures approved forms are submitted to Registrar, follows-up to be sure students are reactivated in SES, assigned registration times and works with NUIT to reactivate student’s netID.
Maintains student probation records and database.
Corresponds with students, faculty and staff in Weinberg departments and other university units as necessary.
Special projects as assigned, particularly for Assistant Dean for Academic Standing.
Assist with content maintenance of the Office of Undergraduate Studies and Advising website.
Assists in ordering supplies.
Answer questions and provides information to students, faculty, staff and visitors.
Directly supports callers and visitors, or redirects to the appropriate program or department representative as needed.
Thoroughly understands and interprets Weinberg and University policies, procedures, and programs to accurately inform and guide students, faculty, staff and others through administrative processes.
Assists students with registration exceptions, petitions for incompletes, and other transactions.
Corresponds with students on behalf of the Assistant Dean for Academic Standing, and schedules and tracks meetings with students on probation and candidates for dismissal.
Primary administrative support to the Assistant Dean for Academic Standing.
Provides administrative support to deans, associate director and supervisor.
Provides back-up support for other support staff members as needed.
Assists with events as needed.
Assists with various projects and special tasks for deans and committees;
Performs other duties as assigned by supervisor.
A bachelor’s degree or the equivalent combination of education and experience from which comparable knowledge and abilities can be acquired. At least two years of administrative experience.
Minimum Competencies: (Skills, knowledge, and abilities.)
Intermediate knowledge of word processing, spreadsheet, email, calendaring and database software programs (Microsoft Office, Outlook and Access) is required.
Proven ability to prioritize and work successfully in a busy, open office environment.
Exceptional time management, organizational, and communication skills.
Ability to multitask and meet deadlines with excellent attention to detail.
Strong collaboration skills and collegiality.
Adaptability, resourcefulness and ability to independently problem solve.
Preferred Competencies: (Skills, knowledge, and abilities)
Experience with PeopleSoft Student Enterprise System.
Knowledge of NUFinancials.
Previous experience in higher education administration.
As per Northwestern University policy, this position requires a criminal background check. Successful applicants will need to submit to a criminal background check prior to employment.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highl...y collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.