The administrative coordinator supports faculty, students and staff with the coordination of academic programs to include event planning; financial coordination and preparation of university related expenses and its documentation; coordination and implementation of department course scheduling; purchasing activities; record keeping practices; and general departmental correspondence and communication. Other duties include serving as a central point of contact for the department, answering general inquiries and supporting faculty with departmental communications and instructional support.
Manage and Coordinate all aspects of events planning for (1) Departmental Colloquia; (2) Ethical Inquiry; (3) Seminar and multi-day Conferences; (4) Graduate Student Events and Conferences; (5) Commencement; (6) Departmental Publication and Promotional Materials. Provide assistance with (1) Summer Intensive Philosophy Program; (2) orientation of new faculty, staff and visitors; (3) Other special departmental events and conferences.
Responsible for: (1) Performing department's financial coordinator role in Workday, responsible for submitting all requests for reimbursement and payments to faculty, students, visiting speakers and vendors; (2) Collect all receipts needed for payments. College and provide extra documentation needed to pay international speakers and visitors; (3) Keep track of faculty research account expenditures and other departmental expenses in spreadsheets; (4)
Implementing web-based applications.
Coordinate and prepare course related activities and materials. Coordinate: (1) creating the department's course schedules; (2) submitting new course proposals; (3) coordination of exams; (4) text book ordering; (5) room reservations; (6) course related record keeping
Assist with: (1) ordering and maintaining inventory of office supplies; (2) serving as receptionist, answering general inquiries; (3) greeting walk-in visitors and handling routine questions; (4) collecting and distributing incoming and outgoing mail; (5) troubleshoot problems with building equipment and coordinate repair as needed; (6) maintaining department website; (7) copying and filing as needed.
Associates Degree plus 2-3 years of related administrative assistant experience, or equivalent combination of education and experience.
High level of computing proficiency, skilled working knowledge of computer technology.
Excellent administrative and organizational skills with the ability to work independently.
Excellent communication and interpersonal skills, plus ability to maintain confidentiality.
Ability to organize and prioritize workload while maintaining careful attention to detail.
Website maintenance preferred plus all listed in required.
Background Check: criminal and educationRequired criminal background screening
Recruiting Start Date:
Job Posting Title:
Department of Philosophy
Scheduled Weekly Hours:
Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.
Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status.
Located in historic Providence, Rhode Island and founded in 1764, Brown University is the seventh-oldest college in the United States. Brown is an independent, coeducational Ivy League institution comprising undergraduate and graduate programs, plus the Alpert Medical School, School of Engineering, Executive Master of Healthcare Leadership and the IE Brown Executive MBA.