Salary and benefits are competitive. Salary is commensurate with qualifications and experience.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position please visit our website Benefits page.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The University of Washington Bothell is one of the most dynamic public universities in the state of Washington. We offer a participatory student experience grounded in hands-on learning, close relationships with faculty members as teachers and mentors, and the personalized support of staff who are dedicated to student success. The academic work of the campus focuses on cross-disciplinary research and creative practice, connected learning, and community engagement. UW Bothell's current enrollment is approximately 5,000 students. More than 90 percent of undergraduates are from Washington State, and almost half are first-generation college attendees or come from underrepresented groups. Located along wetlands a river just north of Seattle, UW Bothell builds vibrant regional partnerships, creates and disseminates new knowledge, and prepares students for leadership throughout Washington and beyond.
Diversity is a core value of University of WA Bothell. We believe the power of diversity enriches all of us by exposing us to a range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver solutions. To learn more, read our Diversity Statement http://www.uwb.edu/diversity
Our Vice Chancellor's Office has an outstanding opportunity for an Assistant to the Vice Chancellors. This individual will be responsible for:
Manage complex calendars for the Vice Chancellors by assessing priorities and using sound judgment in scheduling and rescheduling appointments and meetings as necessary. Anticipate and collect essential information in preparation for the Vice Chancellors meetings as well as dissemination of meeting materials.
Attend and provide administrative support for team meetings and committees that are chaired or staffed by the Vice Chancellors. This includes agenda setting, transcription, presentation preparation, technical support, and distribution of meeting notes.
Use advanced software skills to perform complex document preparation, including creating reports, drafting memos/documents, and coordinating newsletters. This will include page layout, revision, and editing for accuracy and style.
Route university agreements and contracts for final execution, monitor for tracking purposes.
Provide IT technical support to the VCAP and VCAER and serve as liaison with UW Bothell IT.
Maintain effective (primarily electronic) file management systems to include confidential files for the Vice Chancellor's office in accordance with the University of Washington records management system.
Update confidential donor information in the Advancement database. Maintain and report up-to-date biographical information on donors; gather data related to donor gifts; compile necessary information to independently generate reports.
Prepare quarterly federal and state relations public disclosure reports.
Arrange travel itineraries, including airline, hotel reservations, car rentals and other related activities as needed and compile documents for reimbursement from UW and external organizations.
Assist with monitoring and reconciliation of departmental budgets.
Backup fiscal support for purchasing office supplies, procurement card reconciliation, and travel reimbursements.
Provide administrative support in the recruitment process, review resumes, contact qualified candidates to schedule interviews, technical support, and transcribe.
Plan, organize, and coordinate staff events on behalf of the Vice Chancellor's office; includes organizing information, communicate with suppliers, develop program, reserve location and equipment, purchase supplies and food.
In accordance with the Vice Chancellors distribute timely and inclusive communications to Students, Faculty and Staff regarding events.
Coordinate schedules and itineraries for high visibility campus visitors such as city officials, donors, legislators, UW senior leadership, and external board members as needed.
Perform other related duties as assigned.
Bachelor's degree in Business or a related field.
At least four years of progressively responsible experience in administrative support.
Demonstrated organizational proficiency and interpersonal skills; must be able to work successfully in a team environment as well as independently.
Demonstrated self-starter and able to manage competing priorities and communicate effectively.
Ability to prioritize work based on knowledge of office needs. Ability to work in an organized and professional manner under multiple deadlines and stressful situations; uphold the professional protocol set by the office and handle sensitive information in an appropriate manner.
Ability to problem solve, be detail oriented, take initiative, anticipate need, set priorities, manage multiple projects, and exercise good judgment.
Advanced experience with personal computer, Microsoft Office Suite (Microsoft Word, Excel, Outlook, and PowerPoint), complex calendar management, and the Internet.
Demonstrated expert writing skills.
Ability to work with a diverse constituency.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Higher Education Experience.
Conditions of Employment: Available to work occasional weeknights and weekends
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.