Infrastructure, Properties and Planning (IPP) is an administrative support division that stewards and manages the facilities and other related functions at Cornell University. Areas of oversight and responsibility include campus planning, design, construction, maintenance, real estate, utilities infrastructure, energy management, sustainability, transportation services, and mail services.
As the Executive Staff Assistant to the Vice President for Infrastructure Properties and Planning (IPP) you will provide executive level support and manage the daily operations of the office and will work closely with the IPP leadership team on a daily basis.
You will facilitate the work of the office by independently managing and prioritizing the flow of work, information, and communications. You will have responsibility for composing letters, and other forms of written communication with minimal oversight and editing by the Vice President. Additionally, you will be responsible for editing (for content and grammar) written documents produced by others, accurately recording, communicating, and disseminating information in a timely manner. You will manage the Vice President's calendar and keep him or her informed of existing obligations and changing circumstances. Functioning as the gatekeeper, you will determine appropriate access. Coordinate complex travel schedules and agendas an independently prepare presentation, reports and other supporting materials. Additionally, you will manage the planning, execution and logistics for special events and meetings.
Serving as the primary liaison for the Vice President's Office you will serve a broad range of internal and external stakeholders. Coordinating all aspects of the Building and Properties Committee for the Board of Trustees. You will also provide project management support: e.g., conducting topical research, summarizing and analyzing information, providing recommendations, and offering advanced assistance with the development and refinement of reports.
Associate's degree with two years' experience providing executive level administrative assistance, or equivalent combination of education and experience. Must demonstrate professionalism at all times, proven solid judgment and ability to handle confidential and sensitive information with tact and discretion. Excellent communication skills (written and oral) and customer service skills are required. High level of organizational skills and attention to details. Demonstrated ability to multi-task and prioritize work in a complex and dynamic organizational environment. Ability to handle and follow-through on multiple priorities simultaneously while maintaining attention to detail and interacting with individuals in a professional, diplomatic and courteous manner. Highly effective communication and interpersonal skills are required. Independent judgment, problem solving, initiative and decision making skills are required. Proficiency with computers for word processing, database management, calendar management and electronic communications required. Moderate level of travel primarily to NYC, including overnight stays, is required to attend University Trustee meetings and other necessary functions. Some evening and weekend work may be necessary.
Bachelor's degree preferred. Experience providing executive level administrative assistance at an institution of higher education.
University Job Title:
Exec Staff Asst II
Pay Rate Type:
Number of Openings:
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