Salary is commensurate with education and experience
This position requires the ability to work a flexible schedule to meet deadlines as needed.
As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our Benefits page.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The Department of Genome Sciences (GS) is part of the University of Washington School of Medicine (UW SoM) and is comprised of 27 labs addressing leading edge questions in biology and medicine by developing and applying genetic, genomic and computational approaches taking advantage of genomic information now available for a host of species. GS is making major contributions in the application of genome science to understand the fundamentals of biology and to improve human health and well-being.
Genome Sciences is a collaborative department supported by very different academic disciplines. We work with a multitude of Program Investigators (PIs) in departments both on the UW campus as well as worldwide. The department has gone through significant expansion since its beginning in 2001 with annual grant awards of $67M in FY17. The department has 47 training, teaching, and research faculty.
The Department of Genome Sciences currently has an outstanding opportunity for a GRANT AND CONTRACT MANAGER.
The Grant and Contract Manager is responsible for the effective, timely and compliant administration of sponsored research proposal submission, award receipt and financial management of research grants and contracts. She/he oversees the timely preparation and submission of grant and contract proposals. Collaborating with principal investigators, sponsor agencies, research partners and University research support offices, the Grant and Contract Manager ensures sponsored research awards are received, budgeted and expended effectively and efficiently in compliance with federal, state, funding agency and University of Washington regulations, policies and procedures. This position reports to the Associate Director at Genome Sciences.
The department has 4 major program areas: Human Genetics, Genetics/Genomics, Computational Biology, and Proteomics. This position will oversee and strengthen the grants and budget management capabilities of the rapidly changing Proteomics and Computational Biology programs to meet the needs of the growth and complexity described above. This position is responsible for all nonscientific operations of the two programs. The position will be responsible for successfully ensuring compliance, reducing audit risk and ensuring accuracy, monitoring and projecting program budgets and communicating status with multiple PIs, providing direction to program staff, collaborating with many PIs and other department administrators on UW campus and worldwide, meeting reporting requirements, reviewing and submitting grants and contracts, performing liaison activities with sponsors and subcontractors, monitoring federal research directives and developing implementation strategy, and providing final authorization for expenditures on grants and contracts. This position makes independent judgments and decisions.
This position is responsible for all nonscientific operations of the Proteomics and Computational Biology Programs.
Program Compliance and Policy (40%):
Ensure compliance with sponsor, federal, state and university laws and regulations. Monitor new laws and directives and develop compliance policy or procedures. Keep program investigators, staff and senior management informed.
Identify and assess compliance and risk management issues.Develop policies and procedures to manage issues and implement as appropriate.Reduce audit risk and ensure accuracy.
Ensure all expenditures are allowable with all applicable restrictions and regulations.
Ensure grant and contract operational and deliverable requirements are met.
Ensure organizational grants and budget management systems and controls for maintaining compliance with all applicable organizational policies and procedures, regulations, and donor requirements are in place and followed.
Ensure compliance with human subject and animal research requirements.
Provide expertise to the program on grants and contracts.
Ensure compliance with Faculty Effort Certification (FEC) and Grant and Contract Certification Report (GCCR) requirements.
Provide on-going training and written materials to PIs, administrative and research staff concerning policies, procedures, regulations and identified problem areas.
Collaborate with PIs and other department administrators on UW campus and worldwide.
Meet reporting requirements.
Be the go-to person for non-scientific grants and contracts issues, all aspects of program operations.
Pre-Award Management (25%):
Direct the pre-award activities for the core program by performing and overseeing timely and accurate proposal and contract development in accordance with all university, sponsor, and department requirements.Provide technical advice to investigators and support staff on research funding guidelines and restrictions, application procedures, deadlines and appropriate budgets.
Provide strategic planning advice to PIs about funding and resource allocation, considering pre-award plans with current and future awards.
Post-Award Grant Management and Oversight (30%):
Direct all grant related activities.Oversee and manage technical, legal, financial, and administrative components of grant management for the program, working directly with the finance team, other departments, sponsors, and senior management.
Maintain grant oversight by overseeing the status of grants, and forecasting and tracking grants and budgets for the multiple PIs in the program.
Hold final signature authority on program expenditures.Work directly with faculty and staff on what is allowable, how many dollars can be spent.
Develop tools and indicators to ensure quality and timeliness of all aspects of grants processing and management.
Oversee, provide, and ensure the effective and efficient operational aspects of the program.
Serve as liaison for the program with sponsors, industry, and university departments.Proposals, submission guidelines, and grant or contract execution are very complex and may require frequent contact with sponsor representatives, the Office of Sponsored Programs, and Grant Accounting Office.
Provide support to assist PIs in successfully accomplishing their research goals.
Meetings, Professional Development, and other Duties (5%):
Attend Departmental and University meetings relating to Grant and Contract Management.
Participate in and support quality assessment and improvement activities.
Participate in campus committees and user groups relating to Grant and Contract Management as requested.
Participate in professional development opportunities to expand knowledge base for the position.
Perform other duties and projects as requested regardless of their administrative nature.
The Proteomics and Computational Biology programs have nearly 80 current budgets and approximately $11M in current funding. The research proposals, the demands of the sponsors, and the research activities are becoming more complex.
The Grant and Contract Manager is responsible for managing the activities of the department's financial portfolio in Proteomics and Computational Biology research, which includes complex budgeting, and both project management and people management skills. The G&C Manager must assess both the short and long term implications of budget expenditures and advise researchers of compatibilities and/or conflicts. The position requires knowledge of Federal, State, University and Sponsor policies and best practices around grant contract submission, expenditure monitoring, and closing.
Bachelor's degree in Business Administration, Accounting, Finance, or related field.
4 years project management experience to include at least two years in pre and post award grant and contract management.
Excellent communication skills, both written and verbal.
Strong analytical and problem solving skills.
Ability to explain complex regulatory, budget and financial information to a broad range of individuals from various backgrounds.
Must be a self-starter who is highly organized with a strong attention to detail.
Demonstrated ability to work quickly with the ability to manage multiple and rapidly changing priorities.
Open to receiving direction and to asking for assistance when needed.
Ability to work both independently and collaboratively.
Skilled in using Microsoft Excel to create and use complex spreadsheets.
Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.
Experience with NIH and NSF proposals and awards.
Knowledge of University of Washington fiscal policies and procedures, including those related to grants and contracts.
Experience with UW Systems particularly SAGE and MyFD.
Understanding of UW grant and contract management policies and practice.
Experience with federal grants and contracts policies and procedures.
Experience with subcontract agreements.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Appointment of the successful candidate to this position may be made contingent upon a satisfactory outcome of a criminal conviction history check .
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.