Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.
This position will support the administrative functions of the Business Center in the Pamplin College of Business. In addition, this role will also serve as the college scholarship coordinator. The ideal candidate must be professional, organized, and have strong interpersonal skills, and be an effective communicator. This position will report to the College Business manager and the responsibilities will include; Managing and maintaining the college on-line scholarship application system/database, working closely with the Scholarship and Financial Aid office and the college Awards Committee. Responsible for preparing committee documentation and implementing committee choices as well as verifying that scholarship recipient meet FAFSA, GPA, and other selection criteria. This position is also responsible for award form processing, reconciliations, award notification letters and media notification to recognize recipients. This position will also provide administrative support to the Business Center, including managing calendars, travel reservations, ordering office supplies, copier management, scheduling meetings and preparing agendas and minutes for meetings. Responsible for mail distribution, daily filing and records management of hardcopy files and electronic google drive files, contract routing and approval, assists with 208 and Virginia Tech Foundation reconciliations as needed, records destruction. Manage and distribute gift reports within the college. Maintain and manage Depart transactions and pull reports for Business Manager. Manage all foundation fund agreements. Payables and account reconciliation for Business Horizon's. Back-up for payables including foundation payment request, hokiemart, travel, & fleet services. Back-up for wage hires, timeclock and other HR related tasks. Assist Business Manager and Director of Finance with data entry and data manipulation into excel for monthly reporting.
Demonstrated experience in providing high-level of administrative support in a professional office environment; strong organization and time-management skills; ability to organize and promptly process varied assignments; ability to locate information from any source, using web or other university resources; experience utilizing various software applications such as Microsoft Office, specifically excel; ability to import and export data as well as manipulate data; focused attention to detail and the ability to meet deadlines in a high pace academic setting; excellent interpersonal and communication skills; ability and willingness to work flexibly with other assistants as a member of an administrative support team.
Bachelor's Degree in related field or years of relevant experience; significant experience in a service-oriented office setting; working knowledge of accounting principles and bookkeeping; working knowledge of university procedures; experience with managing and updating databases; experience in higher education; experience in supporting Senior Executives; experience with scholarships and/or student data; experience with Banner, Hokiemart, Microstrategy, Timeclock.
Employee Category: Staff (Salary)
Appointment Type: Restricted
Percent Employment: Full-time
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For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.
Virginia Tech takes a hands-on, engaging approach to education, preparing scholars to be leaders in their fields and communities. As the commonwealth's most comprehensive university and its leading research institution, Virginia Tech offers 240 undergraduate and graduate degree programs to more than 31,000 students and manages a research portfolio of more than $513 million. The university fulfil...ls its land-grant mission of transforming knowledge to practice through technological leadership and by fueling economic growth and job creation locally, regionally, and across Virginia.
Through a combination of its three missions of learning, discovery, and engagement, Virginia Tech continually strives to accomplish the charge of its motto Ut Prosim (That I May Serve).