NYU Langone is one of the nation's premier academic medical centers that includes five hospitals (Tisch Hospital, Rusk Rehabilitation, Hospital for Joint Diseases, Hassenfeld Children's Hospital of New York, and NYU Lutheran Medical Center) and more than 200 ambulatory locations across the New York metropolitan area. It also includes NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history. Our trifold mission to serve, teach, and discover is achieved daily through an integrated academic culture devoted to excellence in patient care, education, and research. Learn more about NYU Langone.
Position Summary: We have an exciting opportunity to join our team as a Program Coordinator.
In this role, the successful candidate Responsible for providing broad range of complex program coordination. Responsible for the development, promotion, direction and coordination of assigned programs, including program design, budget, staffing, logistics, and other supportive functions. Develops and implements new research strategies for specific projects. Facilitates the administration of departmental activities (recruiting and on boarding process, following up with study/program participants, submitting IRB/OCT papers if applicable, developing annual program budget, scheduling meetings, planning, organizing and coordinating seminars, training and other related activities) for a program leader or department. Works autonomously and with limited oversight
Performs other duties as assigned.
Budget - Participates in the development and administration of program budget. Responsible for the budget management and resources allocation and assist the department with following up accounts payable/receivable accounts. Reviews workflow and recommend improvement if applicable to ensure appropriate cycle times and efficiency.
Participates in special projects and performs other duties as required.
Scheduling & Coordinating Organizes and coordinates schedules, activities and special events. Coordinates conference preparation activities (checking and coordinating the logistics and technical support, ordering food,) and other related activities. May oversee staff assigned to this responsibility.
Program Support - Might recruit, hire, train, and supervise clerical and administrative staff, trainee and volunteers for the program and ensures all office policies and procedures are being implemented. Might require nation wide recruitment for study participants, phone screening, data collection and records keeping.
Grants and IRB/OCT Prepares grant applications, reports as to status of grants and proposal submission as required by the department if applicable, including researching for donators and funding sources, contacting connections, searching grants requirements, deadlines and might prepare the proposal. Might develop business plans to identify areas of research and grant opportunities. Identifies new funding opportunities and sources for research grants. Prepares grants proposal (coordinates reviews and compiles contracts and reviews and edits contents); Initiates and manages grants. Identifies items affecting the establishment or awarding of grants. Follows up and coordinates resolution of all issues and resolves processing problems. Collects and submits required paper work/ documents to IRB and/or to the office of clinical trials (OCT). Updates, coordinates and monitors the IRB training.
Research Activities Gathers, collects data from different parties, ensures accuracy and analyzes findings and presents recommendations as applicable. Responds to requests for information, summaries, and data based on information compiled from various sources. Plans, develops materials and presentations for training and educational sessions, departmental seminars and other activities.
Reports Prepares and issues reports within established procedures. Analyses findings/data and presents recommendations. Prepares and review documents independently and generates status/progress reports for ongoing and pending program related projects. Plans, arranges, outlines and drafts letters, memos, agendas presentations and reports. May oversee staff assigned to this responsibility.
Project/Program coordination Uses judgment to provide coordination for program activities to a program leader, department or organizational unit in the planning, preparation, organization, analyses, coordination and delivering of projects and programs while working with internal and external parties to organize the various components needed to initiate, run and conclude major programs. Coordinates/Communicates program activities with concerned parties including vendors and users. Develops, prepares and revises training materials, develops educational curriculum, database management and ensures satisfaction of end users through surveys and other measurement tools. Coordinates special technical trainings relative to program (e.g., statistical software).
Minimum Qualifications: To qualify you must have a Bachelor's Degree in business administration, health care administration or related field. Minimum of four years of progressively responsible related experience including program/project coordination or equivalent combination of education and experience. Proficiency in using various Microsoft Office applications such as World, Excel, Access, Power Point and Outlook. Familiar with Internet applications. Effective oral, written, communication, interpersonal skills. Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently. Time management skills and ability to work well under pressure. Ability to multi task and project manage
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Langone provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU Langone Medical Center is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online. If you wish to view NYU Langone Medical Center's EEO policies, please click here. Please click here to view the Federal 'EEO is the law' poster or visit http://www1.eeoc.gov/employers/poster.cfm for more information.
NYU Langone Medical Center, a world-class patient-centered integrated academic medical center, is one of the nation's premier centers for excellence in clinical care, biomedical research, and medical education. Located in the heart of Manhattan, NYU Langone is composed of four hospitals – Tisch Hospital, its flagship acute care facility; Rusk Rehabilitation; the Hospital for Joint Diseases, one of... only five hospitals in the nation dedicated to orthopaedics and rheumatology; and Hassenfeld Children's Hospital, a comprehensive pediatric hospital supporting a full array of children's health services across the medical center – plus the NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history. The medical center's tri-fold mission to serve, teach, and discover is achieved 365 days a year through the seamless integration of a culture devoted to excellence in patient care, education and research. For more information, go to www.NYULMC.org.