Responsible for the day-to-day administration of culture and entertainment activities. Responsibilities include management and operation of the Amphitheater. Serves at the primary liaison for arts and tourism. Assures sufficient and quality operations of programs, activities, and special events at city facilities. Plans, directs, coordinates, supervises and evaluates these activities and events. Must be willing to work outside normal working hours, including weekends, nights and some holidays.
Essential Functions of Work
1.Direct and manage operation of the Amphitheater. 2.Evaluate contractor performance and recommend contract renewals, cancellations or modifications. 3.Prepare annual operating budget for Amphitheater. 4.Develop packages to ensure sponsorship opportunities for amphitheater and programs without competing internally for sponsorship dollars with the Andover Community and while respecting all existing exclusive sponsorship deals. 5.Securing sponsorships to cover the majority of the costs of most programs put on by the City/CVB will be necessary. This will require that the Event Director actively builds relationships with potential sponsors and seeks funding for programs throughout the year. Besides building and maintaining relationships, this individual must be comfortable making cold calls. 6.Quantify costs, analyze and recommend methods of service delivery 7.Work in collaboration with Benefits/Communications specialist to market the facility and events through all communications channels (TV, radio, Web site, email, print, billboard, social media, etc). 8.Develop pricing recommendations for programs and activities. Analyzes pricing/expense strategies for services pertaining to culture and entertainment. 9.Establish schedules and methods for providing culture and entertainment services. 10.Manage contracts and negotiate agreements for culture and entertainment programs. 11.Recommend and assist in the implementation of goals and objectives, and implement approved policies and procedures. Propose and evaluate long-range goals, objectives, regulations and procedures. 12.Serve as city staff lead for major events/festivals: Greater Andover Days, Hometown Christmas, and three-four ticketed summer concerts. 13.Brainstorm, pitch and lead new events/festivals.
Marginal Functions of Work
1.Ensure the adherence to safe work practices by contractual personnel. 2.Serve as liaison to the public and interested community groups. Represent the City of Andover at various culture and entertainment organizations and trade shows. 3.Prepare specifications for bids, grants and contract documents. 4.Serve as the staff liaison to the Parks Planning Committee. 5.Prepare special reports, analysis and presentations for the City Council, senior management team, sponsors and the public. 6.Coordinate directly with the Chamber of Commerce 7.Maintain accurate and organized files and records that provide for efficient information access. 8.Remain aware of current developments and trends related to culture/entertainment through certification in appropriate programs and attendance at professional enhancement workshops and seminars. 9.Coordinate with local schools and universities to expand arts in the City of Andover. 10.Assist the Recreation Director in the coordination of sports programs as needed. 11.Relate to public, sponsors, the governing body, event attendees, and staff in a manner that is a courteous, effective and equitable. 12.Other duties as deemed necessary, or as required.
1. Bachelor’s degree in Public Administration, Parks and Recreation Administration, Facility Management, or related field and 3 years of experience in event planning. 2. Certification as a Certified Park and Recreation Professional (CPRP) is desirable. 3. Must possess a valid driver’s license and maintain a safe driving record.
1. Exceptional communication (verbally and in writing) skills. 2. Working Knowledge of contract management, marketing and public relations, facility management, capital improvement project development, project management, risk management, grant writing and grant opportunities 3. The ability to train and supervise both semi-skilled and unskilled laborers. 4. Knowledge of principles and practices associated with arts, entertainment, culture and budget/financial management 5. Strong knowledge and direct experience in administering the principles and practices of recreation/leisure services. 6. Knowledge of general concepts related to computer usage, particularly word processing and spreadsheet applications.
Problem Solving-Ability to think creatively to anticipate potential problems and develop strategies that either prevent or solve problems. Must be able to adeptly handle multiple priorities, problems and demanding situations. Ability to perform basic level of data analysis including the ability to review, classify, categorize and prioritize and /or reference data, statutes and/or guidelines and /or group, rank investigate and diagnose. Ability to analyze and utilize a variety of advisory data and information such as financial statements, budget and revenue reports, charts, purchase orders, personnel handbook, statutes, procedures, guidelines and non-routine correspondence from supervisors or elected officials.
Decision Making-Requires extensive decision-making skills in operating and maintaining facilities and administrating cultural programs. Ability to make decisions in the best interest of the City of Andover and the Andover Convention and Visitors Bureau. Ability to negotiate with artist managers in contract matters. Ability to look toward the future while dealing with the demands of the present. Must be creative and proactive, yet politically sensitive. Requires the ability to apply principles of rational systems. Ability to interpret instructions furnished in written, oral, diagrammatic or schedule format. Ability to exercise independent judgement to adopt or modify methods and standards to meet variations in assigned objective.
Accountability-Employee is involved in the preparation and implementation of the annual budget. Ability to effectively manage time to balance job demands to assure efficient programming. Must be highly organized with the ability to perform in a very professional manner at all times.
Personal Relations-Continual contact with other City departments and the general public; must be able to cope with corresponding stress. Must possess a strong customer service orientation and be a team player. Must have the ability to establish positive public relationships while interacting with a diverse population. Requires discretion.
Working Conditions -Occasional labor required for event set up. Exposure to extreme weather conditions, most likely heat.
Physical Requirements-The ability to express or exchange ideas by means of verbal communication; convey detailed or important verbal information to co-workers, supervisors, and the general public, and capable of computer operations and other business machines. Some bending, stooping, reaching, and kneeling required in conducting duties related to event set up. Must be able to stand for extended periods of time and sit at a desk up to fifty percent of the day where interruptions prevail. May be required to move tables, chairs, equipment, and supplies to maximum of 30 lbs. requires alertness, precision, memory, concentration.
Additional Salary Information: Salary is dependent on applicant's experience.
The City of Andover is a 10 square mile city in Western Butler County, Kansas. The city limits of Andover and Wichita are contiguous. Thus Andover residents enjoy a small town lifestyle with the amenities of a large city right next door.
The city's Amphitheater is currently being built and will open for a full schedule of summer events in 2018...hence why we need to fill this position NOW! We ...have a five year history of success with our Summer Concerts in the Park, and now with a permanent venue are ready for the next chapter of concerts in Andover Central Park.
Andover is one of the fastest growing cities in the State of Kansas. The population of the city has grown from 6,698 in 2000 to over 12,000 today.
The quality of life in Andover is second-to-none with a first-class school district, a 115,000 square foot full service YMCA facility (with an aquatic park), a private general hospital with a full range of services including an emergency room, and a Dillon’s Marketplace.
The City of Andover provides the following benefits for full-time employees:
•Vacation Leave - Employees accrue vacation leave based on their number of years of service.
•Sick Leave - Employees accrue 8 hours of sick leave per month.
•Injury Leave - employees are entitled to injury leave if the employee becomes physically disabled while performing on-the-job assignments. An employee injured on the job, except in the case of substantiated gross negligence on the part of the individual, is eligible to receive up to a total of forty (40) hours per injury of injury leave (not sick leave) with pay.
•Holidays - The City provides 9 paid holidays.
•Medical Insurance - Health insurance is provided thru Blue Cross Blue Shield of Kansas. Employees of the City may be covered at 95% of the cost of single coverage or eighty-five (85) percent per month on family coverage. Dental Insurance is also provided thru Blue Cross Blue Shield on the same payment arrangement.
•Retirement - The City provides the Kansas Police and Fire (KP&F) Retirement Program for commissioned Police and Firefighters. All other employees who have completed their training period (at least six months) are eligible to participate in the City’s Simplified Employee Pension Plan. The employer’s contribution will be 6.0% of gross compensation.
•Deferred Compensation - Employees are not required to make contributions to a Public Employee Deferred Compensation (PEDC) Plan, but are allowed to make elective contributions. In the event the employee makes elective contributions, the City will match those to a maximum of 3.0 percent of gross wages in addition to the 6%.
•Tuition Reimbursement - The City of Andover provides up to $1,000/year for approved college education courses.
•Wellness Program - A wellness program complete with regular health and wellness challenges and flu shots are available to employees. Additionally employees receive discounted memberships to the YMCA.
•Performance Pay Increases - Employees have an opportunity for a merit increase based on annual performance reviews.
•Life Insurance – Police and Firefighters receive life insurance in the amount of 150% of the employee’s annual salary through KP&F. All other employee’s life insurance is provided through a group plan. The amount of coverage for the employee is $75,000, for the employee spouse is $10,000, and other dependants is $7,500. Beginning March 1, 2018 these limits will change to $50,000; $2,000 and $2,000 respectively. Through February 28, 2018, the costs of this insurance are paid through the mandatory 1.0 percent payroll deduction from the employee’s gross, non overtime, wages. After March 1, 2018, the City will begin to pay a portion of the premium.
•Optional Group Life Insurance - Optional group life insurance is available to employees.
•Other Optional Insurance - Additional optional insurance is available to employees, including cancer, accident, and other insurance plans
•Employee Assistance Program (EAP) - Various referral and counseling services are available for employees and their families.
The City of Andover is an Equal Opportunity Employer. The City of Andover does not discriminate in employment on account of race, color, religion, national origin, citizenship status, ancestry, age, sex, sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service.
AMERICANS WITH DISABILITIES ACT (ADA)
The City shall make reasonable modifications in policies, practices, or procedures when the modifications are necessary to avoid discrimination on the basis of disability, unless the City can demonstrate that making the modifications would fundamentally alter the nature of the service, program, or activity. The City of Andover will not place surcharges on individuals with disabilities to cover the costs involved in making programs accessible. Those applicants requiring reasonable accommodation to the application and/or interview process should notify the City’s Assistant City Administrator.