Under general direction from senior management, performs complex and diverse administrative duties in support of the day-to-day operations of an organizational unit. Serves as a liaison to the University community regarding administrative issues such as finances, non-academic personnel, and communications. Resolves many office problems independently and facilitates solutions, conferring with supervisor to resolve the most complex issues. Coordinates office functions, including developing and implementing office procedures and policies. May serve as a resource in interpreting University policies and guidelines. Coordinates clerical support: recommends various personnel actions related to clerical staff including but not limited to hiring, performance appraisals, and promotions; coordinates work assignments; and ensures accuracy and timeliness of work. May coordinate other personnel matters, including managing the recruitment and hiring process and processing all personnel and payroll related forms.
Performs high level administrative duties in support of office functions. May assist with preparation of the budget. Monitors and reconciles accounts. Manages petty cash account and receives, processes, and tracks all bills and expense reimbursements. Researches, compiles and analyzes data to create reports, proposals and other documents including but not limited to financial and monthly reports. Composes and edits correspondence and other documents. Maintains and updates Web content. Monitors and orders office supplies. May select vendors, and uses signature and purchasing authorization. Oversees and maintains the physical office space, ordering equipment repairs and upgrades. Coordinates logistics of major events. Schedules diverse and complex appointments, meetings, and travel arrangements. May manage special projects or functions related to the business of the organizational unit.
Unit Job Summary:
25% - Under general direction from senior management, performs complex and diverse administrative duties in support of the day-to-day operations of The Section of Vascular Surgery. Serves as a liaison to the University and hospital community regarding administrative issues such as finances, personnel, and communications. Resolves many office problems independently and facilitates solutions, conferring with supervisor to resolve the most complex issues. Coordinates office functions, including developing and implementing office procedures and policies. Serves as a resource to faculty and colleagues in interpreting Department, University, and Hospital policies and guidelines. Manages other personnel matters, including the faculty recruitment process. 25% - Performs high-level administrative duties in support of Section functions. Monitors faculty expense accounts and advises faculty of problem spending patterns. Receives, processes, and tracks all bills and expense reimbursements. Researches, compiles and analyzes data to create reports, proposals and other documents including but not limited to financial and monthly reports. Composes and edits correspondence and other documents. Maintains and updates Web content. Monitors and orders office supplies. Oversees and maintains the physical office space, ordering equipment repairs and upgrades. 20% - Manages special projects, functions, and events related to the Section including the annual lecture series. Independently plans and executes training courses. Works with faculty prior to the course to prepare course materials, coordinates all event planning details for the courses, works with legal on required contracts, and invoices companies after the courses are completed. 20% - Coordinates the Vascular Surgery Fellowship, including the organizational & accreditation components of the program. In collaboration with the program director, develops conference curriculum. Prepares and submits correspondence with accreditation agencies. Independently communicates to outside organizations such as the ACGME, the Association of Vascular Surgery Program Directors, and the GME office in regards to complex regulatory matters. 5% - Manages continuing medical education (CME) courses, including the completion of CME applications and coordinating all event-planning details. Researches complex scientific information (i.e. Scholarly publications), submits budget applications, and creates learning objectives to include in the CME applications. 5% - Other duties as assigned.
University of Chicago is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran status or status as an individual with disability. The University of Chicago is an Affirmative Action / Equal Opportunity / Disabled / Veterans Employer. Job seekers in need of a reasonable accommodation to complete the application process may contact Human Resources by calling 773-834-1841 or by emailing email@example.com with their request.
Bachelor's Degree required.
Three years of progressively responsible administrative experience required.
Experience in a healthcare or academic medical environment, including knowledge in areas of patient advocacy, medical terminology, access, and billing/collections preferred.
Certification in Medical Terminology preferred.
Ability to hear, including making fine discriminations in sound Ability to see, including color, depth perception, or clarity Ability to sit for 4 hours or more Ability to use computers extensively for 4 hours or more Ability to Use Standard Work Station Equipment Ability to Use Standard Office Equipment
Additional Salary Information: Depends on qualifications
About University of Chicago, Department of Surgery
Operating since 1927 on a strong foundation of multidisciplinary clinical and academic excellence, the University of Chicago Department of Surgery's mission is to meet the most challenging and complex health problems on both a local and global scale.
Among the Department's numerous accomplishments, many of our faculty members are known for their contributions to the advancement of groundbreaki...ng surgical procedures and techniques, including minimally invasive surgery. In addition to our department's clinical work, our scientists aggressively pursue a diverse range of basic, translational and clinical research projects, including studies on the gut microbiome, tissue bioengineering, stem cell research, cancer and immunotolerance.
This ongoing work and achievement would not be possible without the cohesive effort and commitment of the faculty and staff. We are looking for high energy, collaborative individuals who share our commitment to improving the health of patients in the community and beyond.