RIT's Division of Student Affairs is a vibrant and student centered organization supporting Wellness, Athletics, Community Development, Learning Support and Planning, Residential Education, Community Standards, Counseling, and Student Health. ?We are dedicated to the delivery of a highly effective, multi-faceted, comprehensive portfolio of services and programs that engage, support, and develop students through innovative and agile services. Programs and services span the entire student experience in order to provide the tools and knowledge necessary for success and leadership in a diverse and global society. As an integral part of the RIT community, members of the Division of Student Affairs value and support: a student-centered environment; innovative learning communities in and out of the classroom; mutual respect, diversity and inclusion for local and global societies; personal and professional development; as well as teamwork and collaboration.
The office of Student Affairs Operations is organizationally positioned in the Sr. Vice President’s Suite and coordinates divisional financial and human resource functions that support delivery of our programs and services. For more information about RIT Student Affairs, please visit our website at www.rit.edu/studentaffairs.
Detailed Job Description
As a member of the Student Affairs Sr. Vice President’s Suite, this position coordinates and participates in the development and monitoring of the budgetary, finance and human resource activities related to the division of Student Affairs. The Assistant Director will develop complex financial and human resource reports for forecasting and result analysis for multiple department cost centers, including a variety of revenue streams, operating expenses, capital and restricted fund accounts. The role will assist in resource planning in collaboration with divisional leadership as well as within various departments. The Assistant Director will assist in communicating new and existing practices to division finance support staff.
Reporting to the Director of Operations, the role requires a high degree of financial knowledge, accounting principles and practices, resource data compilation and manipulation, trend identification and meaningful data report construction. Due to access to various private and protected data sources, professionalism, discretion, confidentiality, follow-through, autonomy, independent action, self-management, attention to detail, communication and problem solving skills are required to produce and maintain reports that will advise the dynamic and evolving Student Affairs team. The incumbent will maintain and enrich working relationships with a broad range of internal and external university constituents and partners. This position:
Supports strategic planning and operational development for financial and human resources through variance analyses, current vs budgeted tracking, change over time, and revenue analyses. Performs budget transfers, journal entries and projections, coordinating actions to adjust balances and maintain appropriate internal controls for >$25 M division budget. Coordinates and tracks human resource transactions. Provides advisement to Sr. Vice President, Director of Operations and other division leaders.
Conducts ad hoc financial and human resources research and reporting for Sr. Vice President, Director of Operations and senior leadership team. Resolves discrepancies identified. Reviews forms for accuracy and report construction. Serves as resource to division finance and HR support staff, answering related questions and providing input regarding forms and tasks. Assist in training new and existing staff regarding process improvements. Communicates with appropriate internal and external administrative offices to ensure established procedures are followed.
Using knowledge of university systems, policies and procedures as well as industry best practices, accesses financial and human resources reports, analyzes complex financial and human resource information, extracts and defines relevant information, identifies anomalies and patterns, compiles meaningful data, identifies trends and constructs customized reports to aid management’s data driven decisions.
Supports annual budgetary request and hearing processes, fee structure adjustments, salary merit planning and resource allocations. Responsible for financial monthly and quarterly projections, year-end closing and annual budget worksheet compilations. Works towards revenue maximization by understanding and overseeing the use of various funding sources within the division. Interprets and reviews financial data to evaluate and determine financial performance and financial projection to assist leadership in making overall business decisions. Ensures that expenditures for budgets are monitored and that reports are prepared to maintain balanced accounts, including control salary and effort reporting.
Participates on division and university committees as assigned. Participates in professional development opportunities to gain and maintain in-depth knowledge of university best, practice financial and human resources policies and procedures.
Other projects as assigned.
Required Minimum Qualifications
Bachelor’s degree in business administration, accounting, finance, management of information systems, human resources or closely related field 5-7 years progressively responsible related full cycle accounting, financial and/or human resources reporting and analysis experience in complex, fast-paced, dynamic organization
Proficiency with computerized financial and/or human resources information enterprise systems, office productivity software, electronic calendaring, email, word processing, databases, spreadsheets, graphic presentation software and internet research
Experience in the following:
Coordinating complex projects, working efficiently/effectively with large volumes of detailed information
Working as strong individual and team contributor with detail orientation and follow-through to meet goals and objectives
Multi-million dollar budget
Excellent time management skills
Manage multiple projects and deadlines simultaneously
Interpret technical and detailed guidelines, policies and procedures, as well as, explain or describe moderately complex information and presentation materials
Compile, maintain, synthesize and summarize data to concisely deliver cohesive and logical synopsis
Gain and maintain organizational knowledge in a change oriented culture
Strong interpersonal and written communication skills; effectively communicating with broad and culturally diverse constituent groups
Required Minimum Education Level
MS/MA, accounting, finance, MIS, business administration or closely related field
Affinity for organizational change and evolution
Ability to manage ambiguity
Advanced computer competency with Microsoft Office products Word, Excel (pivot, power pivot, formulas, functions, charts, graphs), Powerpoint, and Outlook, Adobe programs
Previous experience with Oracle, Kronos, Kenexa-Brassring, SIS and similar enterprise systems
Previous experience in university accounting or finance organization
Understanding of deaf culture, ASL or willingness to learn
Preferred Education Level
MBA, MS, MA
Required Application Documents
Cover Letter, Curriculum Vitae or Resume, List of References
How To Apply
In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
Application requirements include:
position-specific cover letter,
current resume, and
list of three professional references noting name, phone number, email and affiliation.
Applications will be accepted until the position is filled, with preference given to applications received by August 9, 2017.
The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, and you wish to discuss potential accommodations related to your application for employment at RIT, please contact the Human Resources office at 585-475-2424 or email your request to Careers@rit.edu.
THE UNIVERSITY AND ROCHESTER COMMUNITY:
RIT is a national leader in professional and career-oriented education. Talented, ambitious, and creative students of all cultures and backgrounds from all 50 states and more than 100 countries have chosen to attend RIT. Founded in 1829, Rochester Institute of Technology is a privately endowed, coeducational university with nine colleges emphasizing career ...education and experiential learning. With approximately 15,000 undergraduates and 2,900 graduate students, RIT is one of the largest private universities in the nation. RIT offers a rich array of degree programs in engineering, science, business, and the arts, and is home to the National Technical Institute for the Deaf. RIT has been honored by The Chronicle of Higher Education as one of the “Great Colleges to Work For” for four years. RIT is responsive to the needs of dual-career couples by our membership in the Upstate NY HERC.
Rochester, situated between Lake Ontario and the Finger Lakes region, is the 79th largest city in the United States and the third largest metropolitan area in New York State. The Greater Rochester region, which is home to over one million people, is rich in cultural and ethnic diversity, with a population comprised of approximately 16% African and Latin Americans and another 7% of international origin. It is also home to the largest deaf community per capita in the U.S. Rochester ranks 3rd among the best metropolitan regions for “raising a family" by Forbes Magazine; 6th among 379 metropolitan areas as “Best Places to Live in America” by Places Rated Almanac; 1st in Expansion Management Magazine’s ranking of metropolitan areas having the best “quality of life in the nation”; and is among Essence Magazine’s “Top 10 Cities for Black Families.”