Cornell Tech is a new graduate campus of Cornell University that brings together faculty, students, business leaders and tech entrepreneurs in a catalytic environment to reinvent the way we live in the digital age.
A hallmark of Cornell Tech is a rapid pace of change and growth, which serve as opportunities to pursue excellence and improvement, not merely scale. We iterate to learn quickly from our activities and to improve our programs and ways of working. We further expect our organizational structure to continue to change, given the pace of our activities and programs and our iterative learning process. We see Cornell Tech serving as a model organization for our students, demonstrating the operations of a highly effective, dynamic, information-age organization.
The Administrative Assistant will provide administrative support to faculty and staff of the Cornell Tech Campus including: receptionist/ front-desk duties; scheduling meetings; planning, organizing, and providing day-of-event support for faculty activities such as conferences, seminars, symposiums; maintaining and updating applicable website content; assisting with travel arrangements; maintaining files, photocopying, scanning, and filing documents; preparing and processing reimbursements for faculty, staff and visitors; processing department billings and other requisitions; typing and editing correspondence, coursework, presentations, and proposals; preparing basic reports and filling out forms for sponsored programs submissions; tracking office supply inventory and ordering supplies. Responsible for providing day-to-day administrative support and ensure smooth running of campus admin operations. Responds to routine and non-routine inquiries and coordinates activities as necessary. Demonstrated ability to be flexible and multi-task in a high-paced team environment and meet deadlines. Must be able to anticipate staff and faculty needs and actively seek solutions. Requires the ability to work independently and take initiative. Attention to detail, verbal/ written communication skills, positive demeanor with interpersonal skills are necessary.
Associate degree with 4 years office experience or equivalent combination of education and experience.
Demonstrated verbal and written communication skills with an attention to detail.
Ability to work both independently and with a team, establishing and accomplishing priorities, coordinating projects and handling multiple tasks simultaneously often with frequent interruptions in a high-volume fast-paced environment.
Exemplary organizational skills with a keen sense of detail and ability to exercise sound judgment are required. High degree of initiative and creative problem-solving abilities are also necessary in this role.
Ability to handle highly sensitive and confidential information with tact and discretion.
Must maintain respectful, positive working relationships with all co-workers and the general public, and use good judgment in recognizing scope of authority. Must represent department in professional, mature manner, and positive, welcoming demeanor are critical. Strong telephone skills and customer service oriented presence.
Proficiency in Word, Excel and Outlook is essential. The individual in this position must be able to use a variety of software applications to accomplish tasks; including word processing, database management, spreadsheets, presentation, calendaring, and web applications.
Bachelor's degree and/or more years of relevant work experience.
Proven success in administrative support within academic or similar environment.
Proficiency in Word, Excel and Outlook essential.
When applying through our system, please remember to attach your application materials (Resume/Cover Letter/CV) in either Microsoft Word or PDF format.
Visa sponsorship is not available for this position.
University Job Title:
Administrative Asst IV
Pay Rate Type:
Number of Openings:
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