Under the direct supervision of the Accounts Payable Supervisor, the Accounts Payable Assistant provides the support necessary to pay the obligations of the College. This position is a temp to hire position.
Audit and data entry of honoraria requests, check requests and expense reimbursements
Review vendor statements for overdue invoices and request backup from vendors
Reconcile problem invoices with vendors and/or internal departments
Responsible for weekly check processing and mailing
Maintain and oversee accounts payable files
Maintain Visa Statement log, follow up on outstanding statements
Prepare monthly Sales Tax spreadsheet for preparation of quarterly filing
Act as backup for other Accounts Payable Assistant
Assist the Supervisor with training of new staff and work study students
Perform other duties/projects as specified by the Supervisor
3-5 years of previous experience in accounts payable
Accurate data entry skills and the ability to type a minimum of 40 words per minute
Well organized, detail-oriented and capable of managing multiple tasks and priorities with minimum supervision
Excellent written and verbal communication skills
Previous experience with computerized accounting systems, and a proficiency in MS Office Suite
Prior experience working in an educational institution or non-profit organization is a plus
Location San Francisco
Application Instructions Applicants are required to attach a cover letter and resume, as well as state salary history and requirements. Incomplete applications will not be considered. Recommended document file formats are Word or PDF. If there are multiple attachments, we recommend compressing/zipping your files into a zip format file. There is also a place in the application for you to provide a link to large documents. Please submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions.
Application Deadline For staff positions, screening begins immediately and continues until the position is filled.
EEO Statement As an educational and cultural institution, California College of the Arts has a responsibility to provide access and opportunities for all people, with special attention to supporting groups historically underrepresented in higher education.
We believe that a culturally diverse campus is integral to academic excellence, and our student, faculty, staff, and trustee bodies should reflect the diverse world in which we live, with attention to race, ethnicity, religious creed, national origin, age, sex, sexual orientation, gender identity or expression, and ability.
California College of the Arts is an equal opportunity employer and encourages applications from individuals who will contribute to its diversity.
Founded in 1907, California College of the Arts (CCA) is an independent art college with 21 undergraduate programs in architecture, design, fine arts, visual studies, and writing. The college also has graduate programs in architecture, comics, curatorial practice, design, design strategy, film, fine arts, visual and critical studies, and writing. Through these programs, the college has created a d...ynamic and interdisciplinary environment. Diverse cultural perspectives enrich the CCA community and the college believes that continuing to expand the horizons of the students and faculty is essential to achieving its educational objectives. With campuses in Oakland and San Francisco, CCA currently enrolls 1,950 full-time students.