Salary is commensurate with experience and education
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The Department of Health Services has an excellent opportunity for a Professional Development Specialist. This position is part of the team supporting the Graduate Program in Health Services Administration (HSA). The position delivers the student professional development programming, administers the student advising program and coordinates administrative activities for the Master of Health Informatics and Health Information Management (MHIHIM) program.
The MHIHIM program's competitive advantage for obtaining high caliber students depends on successfully preparing its graduates for entry into mid- and upper-level management and leadership roles in health care. The Professional Development Specialist plays a critical role in producing this outcome by administering student advising and career development programs.
This position will work towards diversity goals related to admissions and student support and will be expected to know and work toward the strategic goals of the Program, the Department and the School of Public Health. Additionally, the Professional Development Specialist will use independent judgment in interpreting and applying the rules and regulations of the program, the Department of Health Services, and the University of Washington.
Student Professional Development and (Academic) Advising:
Advise current students on a wide range of academic and professional development topics and resources that require knowledge of relevant UW student processes (e.g., fee-based registration and payment systems), and applicable policies and procedures
Continually assess professional development needs of the MHIHIM student cohorts, which range widely in scope, career pathway, skill set, etc., and develop and implement professional development programming that also complements offerings by the SPH and UW more broadly. Programming may address topics such as building mentor relationships, networking, grant and/or resume writing, interviewing and/or presentation skills, etc.
Develop and maintain career development resources (regional/national public health systems, networking, jobs listings, skill development opportunities, conferences, etc.)
Develop and facilitate mentor program for current students
Manage enrollment, (pre)orientation, and current student communications; send reminders of program expectations and deadlines
Track student data (including quarterly registrations and degree benchmarks) and advise program director, operations manager and students as appropriate on student progress toward completion of requirements
Support MHIHIM students requiring study plans (e.g., concurrent degree students, returning students, and those on leave or planning to go on leave)
Review and monitor evaluations and petitions
Assist Program Director in resolving student-program conflicts
Coordinate annual orientation program and other activities and events, as needed
Advise and coordinate with MHIHIM student planning committee on program graduation activities
Research potential fellowship opportunities
Work closely with Marketing and Recruitment Specialists to inform and support annual marketing and student recruitment activities, particularly in support of prospective student inquiries and applicants, recruitment events, and social media content
Serve as primary point of contact for active applicants (including GNM), students and faculty
Manage intake of applicants, conduct initial applicant assessments, insure accuracy of applicant data, and provide troubleshooting support
Coordinate admissions review process and communicate outcomes to applicants consistent with Graduate School policies
Collaborate with HSA and departmental staff on nominations for student awards and efforts to secure funding
Develop quarterly and/or annual reports e.g., student progress assessment, capstone projects, professional development workshops, etc
Plan and facilitate annual capstone presentations
Solicit and compile various student progress and planning documents
Establish and maintain database of active students and alumni
Maintain records including applicant, student and alumni data and track program policies; query and analyze data and prepare reports for use by program and department leadership
Maintain student and program recrods in compliance with and support of accreditation standards
Provide course support including textbook orders, copyright permissions, and circulation of course evaluation packets, etc.
Assist in preparation of purchasing and travel documentation for planning and reimbursements
Track relevant budget activity; report to program manager
Schedule and staff monthly faculty meetings
Maintain program email accounts, listservs, rosters, photos, etc.
Attend and facilitate meetings as program liaison
Assist with special projects/other duties as assigned
Act as liaison between the MHIHIM students, the program and regional and national health services organizations, health systems and professional associations
Research and solicit potential mentors from within local and regional health services community
Work closely with the Marketing and Recruitment Specialists to maintain alumni records and cultivate professional and collaborative relationships with alumni after graduation
Support Program Advisory Board including coordinating bi-annual events in collaboration with the Marketing and Recruitment Specialists
Travel to health informatics and health care administration conferences, and fairs, as needed
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
Bachelor's degree in business, life sciences, social sciences, communications, or related field plus four years' experience advising students in a higher education setting
Strong desire to mentor students and commitment to working effectively with a diverse student body
Ability to work productively and independently in a fast-paced environment; strong initiative and follow-through
Strong organizational skills and the ability to multitask over a variety of projects
Strong attention to detail
Excellent verbal and interpersonal communication skills
Strong adaptable writing skills: ability to communicate in diverse written formats and mediums, as well as to tune messages for a wide variety of audiences
Ability to work both independently with limited supervision and as part of a team
Ability to establish and maintain collegial relationships and build strong professional networks
Advanced proficiency with Microsoft Office, electronic calendaring, cloud-based applications (such as Google Apps, SharePoint, etc.)
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Master's degree in career counseling, health care administration, student services, or related fields
Professional experience working with graduate programs (master's and doctoral) at the University of Washington or another top-tier institution of higher education
Experience working with UW administrative systems
Professional experience interacting with health care organizations in the Puget Sound region and/or familiarity with studies and careers in health care, health informatics or health information management
Career development experience
Event planning experience
Interest in health services research and practice
CONDITIONS OF EMPLOYMENT
This position may require occasional evening and weekend work. Some regional and/or national travel may also be required.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.