Reporting to the Director of Financial Operations, the employee provides day-to-day maintenance of budgets and expense processing based on an awareness of the status of department funding sources, including most of the following: monthly account reconciliation. In particular, this position will be responsible for knowing and interpreting JHU financial policy and process, communicating effectively to JHU employees and non-employees related to financial transactions, and will use SAP extensively and effectively. Aligned with the mission of the School of Nursing which is to improve the health of individuals and diverse communities locally and globally through leadership and excellence in nursing education, research, practice, and service, it is expected that the successful candidate displays the school's values of excellence, respect, diversity, integrity, and accountability.
Duties and Responsibilities:(Primary Responsibilities, 75%)
Provide day-to-day maintenance of budgets based on an awareness of the status of department or unit funding sources, including most of the following: monthly account reconciliation, ongoing monitoring of expenses, processing travel expenses, coordinating procurement processes and vendor payments, coding invoices, initiating cost transfers and/or wire payments for several departments within the School of Nursing.
Place orders and expedites deliveries with various vendors and suppliers. Verify shipments and follow up on status of orders and deliveries. Assist in other administrative duties as needed.
Assist in development and maintenance of budget monitoring systems by setting up electronic and paper files, recommending and following work flow, and suggesting process improvements.
Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate, and format data and/or reports.
Prepare routine, standard, and ad-hoc reports for sponsoring agencies based on knowledge of existing data.
Duties as Assigned, 25%
Assist in developing budgets and budget projections, based on a basic knowledge of funding sources, by performing basic calculations and analyses, generating standard reports, and applying approved processes and procedures.
Process student awards, sub-awards, and budget reallocations for grants managed by exempt-level budget staff.
Track and monitor revenue and expenditures to identify variances and to provide up-to-date expenditure and balance information.
Review and process payroll and accounting transactions and verify expenditures against approved budgets to ensure compliance with university guidelines and/or sponsor requirements and restrictions.
Using templates, review and assess budget patterns and project expenditures.
High School Diploma/GED.
Three years of related administrative and/or budget experience.
Related coursework at the college level may substitute for experience, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
On a regular and continuous basis, exercises administrative judgment and assumes responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the functional area. Knowledge and skill in Excel, Access, and SAP a plus.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130... years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Baltimore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.