Coordinates distribution and tracking of event invitations and collateral (post mail and digital). Prepare final invite lists, postage, and print materials in a timely manner to meet deadlines. Develops extensive knowledge of CCA facilities and is responsible for reserving space, operational and media/AV requirements for events. Communicate plans to pertinent departments (Operations, Security, Academic Affairs, etc.) and be aware of any building or scheduling developments that may affect Advancement events. Works closely with Marketing Communications, designers, and other vendors to manage production of print and digital event assets including invitations, evites, websites, signage, etc. Assists with processing and tracking of vendor payments and keeps accurate records of event expenses. Works closely with vendors (i.e. catering, rentals, etc.) on deliverables and monitors proper usage of CCA facilities. Maintain scheduling and tracking of the Advancement events calendar and disseminate event details to key staff as needed. Prepares key stakeholders and senior management for their role and participation in events. Ensure proper and timely communication of guest lists, attendee bios, remarks and timelines. Manage event staff and volunteers for major events including recruitment, training, communication, and on-site coordination. Keep abreast of major events at CCA, within the Bay Area philanthropic community, and international art community to advise on scheduling Advancement events. Ensures assigned events meet CCA standards for quality and are planned effectively to meet their goals as established in collaboration with the Events Manager and Senior Vice President of Advancement.
MINIMUM QUALIFCATIONS: Bachelor's degree and three years of significant event planning experience, preferably within a nonprofit organization. Exceptional organizational skills, with the ability to work on deadline, manage multiple assignments at once, and maintain a professional attitude during times of high stress. Excellent communication skills with demonstrated ability to write articulate, effective correspondence and event materials. Ability to tactfully and courteously interface with senior staff, trustees, donors, and high-profile events guests. Superior computer proficiency including Microsoft Office, database management (Raiser's Edge experience highly preferred), and online research. Experience with Adobe Creative Suite (Photoshop, Illustrator) and basic graphic design knowledge preferred. Must be able to work nights and weekends as assigned for events.
Location San Francisco
Application Instructions Applicants are required to attach a cover letter and resume, as well as state salary history and requirements. Incomplete applications will not be considered. Recommended document file formats are Word or PDF. If there are multiple attachments, we recommend compressing/zipping your files into a zip format file. There is also a place in the application for you to provide a link to large documents. Please submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions.
Application Deadline For staff positions, screening begins immediately and continues until the position is filled.
EEO Statement As an educational and cultural institution, California College of the Arts has a responsibility to provide access and opportunities for all people, with special attention to supporting groups historically underrepresented in higher education.
We believe that a culturally diverse campus is integral to academic excellence, and our student, faculty, staff, and trustee bodies should reflect the diverse world in which we live, with attention to race, ethnicity, religious creed, national origin, age, sex, sexual orientation, gender identity or expression, and ability.
California College of the Arts is an equal opportunity employer and encourages applications from individuals who will contribute to its diversity.
Questions? Please address any questions to firstname.lastname@example.org.
Founded in 1907, California College of the Arts (CCA) is an independent art college with 21 undergraduate programs in architecture, design, fine arts, visual studies, and writing. The college also has graduate programs in architecture, comics, curatorial practice, design, design strategy, film, fine arts, visual and critical studies, and writing. Through these programs, the college has created a d...ynamic and interdisciplinary environment. Diverse cultural perspectives enrich the CCA community and the college believes that continuing to expand the horizons of the students and faculty is essential to achieving its educational objectives. With campuses in Oakland and San Francisco, CCA currently enrolls 1,950 full-time students.