Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
-Retirement Savings Plan -22 vacation days -8 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Med School HR website (medschoolhr.wustl.edu)
Position is responsible for directing, developing, implementing and evaluating the Clinical Research Training Center (CRTC) educational and degree programs and supporting the Center-wide evaluation efforts. Oversees the Master of Science in Clinical Investigation (MSCI) Program and the Applied Health Behavior Research (AHBR) Program accounts, registration and curriculum development; manages recruitment and marketing/public information needs; cultivates relationships with students during admission processes; manages CRTC evaluation activities and makes recommendations to Directors regarding evaluation outcomes. Solves problems and handles requests related to CRTC academic programs and program evaluation to meet overall Center goals. Functions independently and manages with a high level of organizational skill.
PRIMARY DUTIES AND RESPONSIBILITIES:
Under the direction of the CRTC, MSCI, and AHBR Directors, works with staff, scholars, trainees, coursemasters and committee members in the following areas:
Oversees planning and coordination of all curriculum related program activities, retreats, seminars, workshops, journal clubs, curriculum committee meetings and other activities including graduation, orientation and special receptions;
Plans and coordinates program marketing and recruitment;
Provides oversight of all course registration and academic advising for the scholars;
Supervises MSCI, AHBR, and curriculum support staff;
Oversees development of online learning content, including the recording of lectures and monitoring of scholar traffic online;
Assists with translational workforce development initiatives;
Holds responsibility for classroom technology updates and serves as point of contact for necessary updates and maintenance;
Develops and nurtures relationships with prospective students, alumni, professionals and others in academia to achieve goals;
Develops proposals for new course curriculum and degree programs and prepares all material required for approval by the School of Medicine and other relevant entities;
Occasionally travels to professional conferences to network with similar programs and promote educational offerings;
Holds responsibility for day-to-day activities including fiscal and administrative management and oversight such as coordinating coursemaster payments, tracking tuition income, and reconciling tuition accounts;
Works with Research Administrator to monitor and track scholar tuition expenses and generates monthly tuition reports for the CRTC Research Administrator and department business offices;
Processes quarterly projections and annual budgets for tuition accounts; and
Maintains relevant website content.
Manages CRTC evaluation activities including analyzing data to implement program improvements based on knowledge gained from program evaluations;
Holds responsibility for ensuring program evaluations are administered in a timely fashion and develops reports summarizing outcomes of evaluation surveys and interviews;
Responds to incoming data and report requests received from Principal Investigators, department administrators, registrar’s offices, other central offices, media, outside institutions, etc.;
Updates scholar database with relevant publication, research, and mentor information;
Tracks scholar publication compliance with National Institutes of Health Public Access policy.
General Project Management
Coordinates and provides administrative support for all program activities, retreats, seminars, workshops, journal clubs and other activities of the programs;
Provides management support for direct reports in CRTC support staff including: approvals of employee time reporting and vacation requests, staff evaluations, event support, and facilitates the completion of all CRTC projects as needed;
Oversees preparation of manuals, education materials, committee notes, marketing materials, and program orientation materials;
Communicates the program activity progress and problems to the program directors;
Works with scholars, coursemasters, committee members, and CRTC staff to fulfill the goals and objectives of the CRTC;
Plans agendas and coordinates program status meetings; and
Other duties as assigned by program directors.
Department Name/Job Location:
This position is in the Department of Medicine, Infectious Diseases Division, located at Wohl Clinic on the Medical School Campus.
Master's degree and 3-5 years of experience in program coordination or project management.� Experience preferably with project management, grants, marketing, accounting and/or budget management responsibilities.� Experience in a medical, research or educational environment preferred.� Pleasant and professional interpersonal skills are essential; strong English, spelling and grammar skills; ability to interact professionally with diverse groups of faculty, students and staff; must possess strong organizational skills; ability to exercise sound judgment in establishing priorities; willingness to work cooperatively as well as independently; work as part of a team; be responsive to change and innovation; demonstrate high level of attention to details, follow established procedures and maintain very high degree of accuracy, even with interruptions; positive attitude, strong work ethic, dependability, and an ability to be flexible and think quickly in a fast-paced, multi-tasking environment.� Experience with Qualtrics, website development, and Washington University systems, including HRMS and SIS beneficial.
Ability to efficiently prioritize and complete projects, organize time, and work independently.� Ability to handle confidential material, and monitor spending.� Excellent written and oral communication skills.� Computer literacy in Microsoft Office (including PowerPoint, Excel, and Word), Adobe Acrobat, and experience with mail merge and relational databases necessary.� Familiar with database development and maintenance.� Ability to plan effectively and meet deadlines.
Equivalent of a Bachelor’s degree with 5 years related experience.
Internal Applicant Instruction:
This position is grade G10.
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account.� If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor.�� To attach these documents, go to:� My Career Tools, Add Attachment, Attachment Type � Performance Reviews or Letters of Recommendation.
This position is full-time and works approximately 40 hours per week.
The hiring range for this position is $46,113 to 58,801 annually.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplin...ary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.