The ILR School is seeking an Administrative Assistant C04 for the Worker Institute (WI) located in the New York City ILR Extension Division. The Worker Institute at Cornell engages in research and education on contemporary labor issues to generate innovative thinking and solutions to problems related to work, economy and society. This position will also provide administrative program support for the Institute for Workplace Studies (IWS).
The Administrative Assistant works in a team environment and is responsible for all administrative and programmatic needs of The Worker Institute (WI) and its programs, including communications and marketing as needed. The incumbent will work under the supervision of the Worker Institute Program Manager and in direct collaboration with various faculty members and Communications Manager.
Responsibilities include organizing day-to-day administrative functions of multiple programs; scheduling and coordinating basic and complex meetings, workshops, events, and conferences; preparation of complex PowerPoint presentations; program specific financial tracking of multiple accounts, budgets and grants; composing correspondence requiring exercise of judgment and originality; independently creating and updating content and materials for the program web pages, updating content for various social media platforms, and The Worker Institute website as needed.
This position requires teamwork, collaboration, problem solving, multi-tasking, independence, creativity, customer focus, the ability to work with a geographically dispersed and diverse staff, and the ability to handle a fast-paced work environment.
Bachelor's Degree and a minimum of four years of experience in an office setting or equivalent combination of education and experience.
Proven ability to successfully manage multiple tasks while working simultaneously under pressure within a fast-paced, office environment; meeting required deadlines.
Ability to work independently to anticipate and solve problems and to take direction from others.
Ability to interact tactfully with diverse groups of individuals.
Ability to take initiative and be a pro-active team member.
Demonstrated ability to exercise discretion and independent judgment.
Must have outstanding organizational skills.
Advanced Microsoft Word, PowerPoint and Excel skills and Adobe pdf functionality.
Excellent Outlook calendar skills including coordination of complex meetings.
Excellent written and verbal communication skills including the ability to prepare presentation materials.
Research, writing, proofreading, and editing skills are necessary.
Experience with internet and library searches.
Ability to monitor and manage financial accounts and budgets as requested.
Flexibility to work occasional evenings and weekends.
Minimum of five to six years of experience in an office setting preferably in higher education.
Experience working with HTML or other web development tools such as Drupal.
Proficiency with social media platforms including and other social media platforms as needed by department.
Experience with Salesforce or similar Customer Relationship Management systems.
Knowledge of research techniques and survey software.
Experience with and knowledge of the labor movement, worker's organizations, social justice, leadership development, human rights, adult education and or social science.
Bilingual in Spanish and English.
No relocation assistance or visa sponsorship provided for this position.
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This is a full-time, 35 hour a week, C04, bargaining unit position that falls under the CWA contract and is located in the ILR NYC Extension Office.
University Job Title:
Administrative Assistant C04
Pay Rate Type:
Number of Openings:
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