The College of Architecture, Art, and Planning is home to almost 800 students, 100 visiting and full-time faculty dedicated to the study of the art and science of the built environment, and about 60 staff members. A small and vital college in one of the nation's foremost research universities, Cornell AAP has educated many of the most influential theorists and practitioners in the country. We are committed to the belief that architecture, art, and planning are simultaneously intellectual and material practices, and that leadership in cultural production demands both expertise in a specific discipline and wide knowledge in the liberal arts.
Cornell's Ithaca campus is the physical and academic center for Cornell AAP, but given the global nature of our interests, the college has extended its reach to include permanent programs in the historic center of Rome and in what was traditionally known as lower Manhattan's financial district area in New York City. The departments offer additional extensive opportunities for international study across the globe. In Ithaca, the college spans five buildings, including Milstein Hall, historic Sibley Hall, an 8,000-square-foot digital and analog shop facility and the Fine Arts Library in Rand Hall, Tjaden Hall, and the landmarked Foundry building.
The Architecture, Art and Planning (AAP) Business Service Center (BSC) provides overall financial transaction support, budget and financial management, sponsored program support, and human resources management to three academic departments, the Cornell in Rome and AAP New York City academic programs, and the college.
As a member of the Business Service Center team, the Senior Financial & HR Associate (Rome & NYC) manages the BSC's partnerships and service agreements with the college's Cornell in Rome and AAP NYC off-campus locations with an approximate combined budget of $4 million to ensure compliance with university policies and procedures. S/he provides comprehensive administrative services and management in these support areas. S/he prepares and/or oversees special project budgets and oversees fund source and project code management using online reporting tools and systems.
S/he processes, tracks, and reports on human resource transactions for Cornell in Rome and AAP NYC including appointments, leaves, salary adjustments, and complex visa issues and tax treaty issues, to name a few. S/he stays informed and up to date on Cornell human resource policies and procedures, and Italian labor law, to ensure compliance in his/her assigned areas.
S/he collaborates with Rome and NYC staff, Cornell's legal counsel, and the Cornell Real Estate office to facilitate real estate leases and contracts for housing properties held by Cornell in Rome and AAP NYC.
The Senior Associate administers pre- and post-awards for grants and contracts for Cornell in Rome and AAP NYC, and supports the management of the summer academic programs, foundations in architecture, and the executive education program, working closely with the Chairs, program staff, non-AAP departments, and external institutions.
The Senior Associate collaborates with department Chairs and off-campus staff to develop business knowledge of each area to ensure appropriate judgment and excellent customer service in accomplishing administrative activities, answering technical questions and ensuring timely and effective solutions for various issues. She/he serves as a resource to other members in the BSC, providing advice and guidance and provides back-up to other members in the BSC.
Associates Degree; tech/vocational school degree or equivalent; 2 years but less than 3 years of accounting/financial experience or equivalent. Strong analytical skills and the ability to interpret the impact on financial plans. Proficiency in use of available tools to develop reports to be used in decision making. Ability to use reasoning skills and judgment in the identification and investigation of anomalies and trends. Understanding of compliance. Experience with computer applications -- Microsoft products, email, Adobe, etc. Must have excellent customer service skills and ability to work with a broad range of people. Demonstrated ability to communicate clearly, confidently and concisely both orally and in writing. Attention to detail, organizational and analytical skills are critical. Able to work quickly, effectively under pressure, use judgment in accomplishing tasks that are urgent or of a sensitive or confidential nature; balance conflicting priorities and make decisions from a range of choices. Accuracy is important. Must be comfortable working in an environment where change in process/procedures is the norm. Ability to function effectively in an open group setting, sharing information and striving towards common goals.
Experience with Cornell policies and procedures in the areas of human resources, purchasing, accounting, and accounts payable preferred. Knowledge of Cornell on-line systems, including Kuali, KFS, Workday, Kronos, Longview, and PeopleSoft Student Systems. Training and/or experience in human resources processes, including promotion and tenure support for faculty.
Physical Requirements: Typically lifts less than 10 lbs
Visual: Normal concentration
Hazards: Limited exposure
There is no relocation assistance or visa sponsorship for this position
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