The Associate Director, Career Management Events is part of a global Career Services team providing career management support students in Booth's Part-Time MBA programs (2000+) and alumni (51,000+). Based at the Gleacher Center in downtown Chicago, this role provides event and project management expertise for a variety of well-established projects, processes, and systems as well as projects in development; event management for a robust schedule of programs; and support for the office's public interactions with students and alumni seeking career support. The Associate Director's typical work week will be Monday-Friday, 9:00 am-5:30 pm.PRINCIPAL DUTIES AND RESPONSIBILITIES: -Collect and analyze employment data for an Employment Report for Evening, Weekend, and Executive MBA students. Clean, audit, and review data to ensure accuracy and compliance with reporting standards. Update web, print, and presentation materials with yearly employment reporting statistics. Maintain and seek ways to continually improve the data collection process, including email invitations, survey design, data auditing, and sharing data in a way that is useful to both internal and external stakeholders.-Collaborate with the Career Management team to develop, implement, review, and improve programs, events, and services. Key planning- and execution-related responsibilities may range from broad implementation to more tactical activities, such as reserving space, audio visual, catering, and transportation; calendaring, budgeting, and facilities management; preparing online and print materials; and managing participant/volunteer communications. Key review- and evaluation-related activities may include developing and implementing evaluation surveys and analyzing collected data to provide recommendations for program/service enhancements and innovation.-Work with career services team members to develop and implement a comprehensive communications strategy to increase awareness and visibility of Career Services programs, services and resources. Develop, implement, and maintain various aspects of the Career Services communications plan for career-related programming, including creating integrated marketing messages; building brand awarness for various programs; formulating new ways to provide targeted messaging to students and alumni about events, resources, and services relevant to them; and managing routine electronic and print media student communications.-Conduct front desk interactions and research reference desk support daily 9-10 am and by providing coverage when the Office Manager is out (lunch breaks, vacation, sick days). Quickly assess and manage initial student and alumni requests that arise from walk-ins, phone calls and emails (such as scheduling coaching appointments; locating, using, and accessing resources and research databases; managing book circulation; and responding to general questions). Continually develop an understanding of career management issues, common career research questions, and Career Services offerings to support this responsibility.-Utilize campus databases, online survey tools, and Excel to provide a variety of on-going and one-time reports that monitor student progress, event participation, and office utilization.-Design and maintain webpages and online content for student and alumni-facing resources, including online events calendars and a repository of educational handouts and recordings.-Lead the logistical components of a series large-scale events that require collaboration across multiple campus departments, C-Suite executives, and high profile alumni populations.
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