Oregon State University invites applications for a full-time, 1.00 FTE, Office Manager position in the Extension Clackamas County Office. This position will be located in Oregon City, Oregon. Reappointment is at the discretion of the Clackamas Regional Administrator.
As a branch of Oregon State University, the Extension Clackamas County Extension Services provides objective, research-based knowledge and education to help strengthen communities and economies, sustain natural resources, and promote healthy communities, families and individuals.
This Clackamas Office Manager is responsible for managing the daily administrative operations of the Extension Clackamas Office by providing planning and management of support resources, grant administration, and personnel. This individual serves as the primary liaison between the Extension Clackamas Office and the assigned Business Center for human resources and accounting/finance transactions.
This Office Manager provides administrative and operations management; budget development and management, fiscal and business management; leadership and supervision of classified staff; and leadership for human resources functions and hiring processes. This position will require maintaining strict confidentiality.
Oregon State University and the Extension Service are committed to maintaining and enhancing a collaborative and inclusive community that strives for equity and equal opportunity. All employees of OSU Extension Service are responsible for helping to ensure that these commitments are achieved. In addition, this Office Manager will coordinate the Extension Clackamas County’s civil rights review program and plans by working with the Clackamas Regional Administrator to inform staff members of existing and new civil rights review requirements, materials, and practices. The Office Manager will participate in civil rights review training sessions and subsequently train other county staff members, and ensure that the Extension Clackamas County civil rights review files are current.
Typically requires Bachelor's Degree in related field and 3 years office management experience in a complex office environment or equivalent combination of education and experience.
Bachelor’s degree in Business, Administration, Human Resource Management or related field.
Five (5) years applied office management experience, including fiscal management, budgeting, accounting, personnel management, computer hardware and software, and/or general office and operations managements.
Minimum of three (3) years of lead work and/or supervisory experience, demonstrating leadership ability in personnel management, customer service and/or conflict management.
Demonstrated strong verbal and written communication skills. Ability to write and communicate in a professional manner. Ability to effectively edit documents to ensure accuracy, proper use of grammar and ease of reading.
Demonstrated experience in accounting procedures, and in budget development and management.
Demonstrated proficiency in use of computers, including word processing, spreadsheets and data management programs. Proficiency with Microsoft programs,including Word, Excel, Outlook, Access and Publisher, and proficiency with Adobe Acrobat Pro.
Ability to adapt to changing technological environment and must be able to become proficient with OSU financial systems (OSU Banner FIS and CORE reporting, etc.).
Demonstrated ability to effectively lead and work with teams.
Demonstrated ability to communicate and interact well with co-workers, faculty, volunteer, and the public.
Demonstrable, positive customer service experience.
Ability to work independently with minimal supervision.
Ability to perform under pressure, meeting deadlines and practicing discretion with sensitive and confidential Information.
A demonstrable commitment to promote and enhance diversity and inclusion.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the Criminal History Check Requirement.
This position requires driving a University vehicle or a personal vehicle on behalf of the University; therefore, the incumbent must successfully complete a Motor Vehicle History Check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per OSU Standard 576-056-0000 et seq. Offers of employment are contingent upon meeting all minimum qualifications including the Motor Vehicle Check Requirement.
This is a full-time (1.0 FTE) position within typical working hours, Monday through Friday. The employee will periodically attend meetings and events outside the office, and will occasionally work a flexible schedule to include evenings and/or weekends during special events, such as the county fair, or to attend conferences or meetings.
Must be able to transport objects up to 25 lbs.
Traveling the Portland Metro and Willamette Valley areas is required. Travel out of state for a conference or training is rare.
Salary (Minimum): $41,664
Salary (Maximum): $70,704
Additional Salary Information: Commensurate with Education and Experience
Oregon State is a leading research university located in one of the safest, smartest, greenest small cities in the nation. Situated 90 miles south of Portland, and an hour from the Cascades or the Pacific Coast, Corvallis is the perfect home base for exploring Oregon?s natural wonders.Oregon State University has always been a place with a purpose ? making a positive difference in quality of life, ...natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality.Founded in 1868, Oregon State is the state?s Land Grant university and is one of only two universities in the U.S. to have Sea Grant, Space Grant and Sun Grant designations. Oregon State is also the only university in Oregon to hold both the Carnegie Foundation's top designation for research institutions and its prestigious Community Engagement classification.As Oregon?s leading public research university, with $261.7 million in external funding in the 2011 fiscal year, Oregon State?s impact reaches across the state and beyond. With 12 colleges, 15 Agricultural Experiment Stations, 35 county Extension offices, the Hatfield Marine Sciences Center in Newport and OSU-Cascades in Bend, Oregon State has a presence in every one of Oregon?s 36 counties, with a statewide economic footprint of $2.06 billion.Oregon State welcomes a diverse student body of over 26,000 students from across Oregon, all 50 states and more than 100 countries. They can choose from more than 200 undergraduate and more than 80 graduate degree programs, including over 30 degrees online offered through Oregon State Ecampus. Oregon State increasingly attracts high-achieving students, with nationally recognized programs in areas such as conservation biology, agricultural sciences, nuclear engineering, forestry, fisheries and wildlife management, community health, pharmacy and zoology.Oregon State also ranks high in sustainability, fourth among universities nationwide for using renewable energy and first in the Pac-12 Conference. And our students literally help power the university: 22 exercise machines at Oregon State University has always been a place with a purpose ? making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality. For more information visithttp://www.ohsu.edu/xd/about/index.cfm.The 400-acre main campus in Corvallis includes a Historic District, making Oregon State one of only a handful of U.S. university campuses listed on the National Register of Historic Places. The district includes such icons as Weatherford Hall, the Memorial Union and Benton Hall, the oldest building on the oldest building on campus.
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.