Salary is commensurate with experience and education
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The Division of Nephrology offers comprehensive clinical programs for acute and chronic renal problems in both inpatient and outpatient settings, located at three hospital sites (University of Washington Medical Center, VA/Puget Sound Healthcare Systems and Harborview Medical Center), and the Northwest Kidney Center and its satellites. The University of Washington Medical Center also offers a comprehensive clinical program in kidney and kidney-pancreas transplantation, providing full-time transplant medicine support to the inpatient service and outpatient follow-up clinics.
The Division of Nephrology has an outstanding opportunity for a full-time Grants Manager. The purpose of this position is to oversee and facilitate the clinical research, translational and basic science research program at two centers in UW Medicine 1) Kidney Precision Medicine Project (KPMP) Central Hub and 2) the Center for Dialysis Innovation (CDI). This position is responsible for ensuring regulatory compliance and budgetary/financial accountability for KPMP and CDI research. The candidate is expected to work closely with all research faculty in the KPMP Central Hub and Center for Dialysis Innovation and affiliated agencies to develop and maintain the research programs of both initiatives. The CDI has an initial start-up budget of $15 millions dollars over 5 years, and CDI leadership is aggressively seeking additional funding. The Kidney Research Institute will also continuously seek extramural funding in addition to the KPMP central hub budget of $22 million over 5 years.
A key function of the Grants Manager is to set up, organize and operate the fiscal/budgetary needs of KPMP Administrative Core , KPMP Working Groups, and CDI Project Groups, as well as assisting in KRI related pre and post award management . The KPMP Working Groups will be comprised of KPMP investigators, Recruitment Sites, Tissue Interrogation Sites, and from the Central Hub DCC and DVC, in addition to the KPMP Opportunity Pool program.
Duties & Responsibilities:
The Grant and Contract Program Manager (GCPM) is responsible for pre and post award administration for KPMP Central Hub and the CDI. The GCPM serves as the senior manager to KPMP and CDI Leadership and provides research management expertise, review and execution of grants, contracts and subcontracts. The position has responsibility for ensuring the regulatory and financial accountability of the research enterprise and provides counsel to faculty and staff concerning administrative, research and budgetary processes associated with the research conducted. the GCPM serves as the administrative liaison with multiple internal and external partners including offices and departments within the University of Washington, external collaborating partners such as the VA, Fred Hutchison Cancer Institute, Northwest Kidney Centers, and sponsoring agencies including the American Heart Association, the National Kidney Foundation and most significantly, the National Institutes of Health. The GCPM will manage the execution and implementation of clinical trials conducted by faculty by facilitating review processes through the UW's Clinical Research Budget Billing Office, the Office of Sponsored Programs and multiple private funding sponsors.
Financial Oversight and Strategic Planning
Organize and lead a pre and post award grants/contracts team to facilitate pre award grants production and effective post award management. Assess opportunities to enhance the grants production and management process by eliminating bottlenecks, streamline processes, improve efficiencies
Provide effective strategic and technical assistance to faculty and staff, and participate in the development of contract agreements and business plans to support grants.
Mentor, train, and advise program staff, research staff and research faculty to maximize pre and post-award operations and processes
Partner with KPMP and CDI staff and management to optimize pre and post award operations, ensuring smooth functioning with a goal of division wide standardized, efficient and compliant fiscal processes
Lead an organized post award improvement effort to strengthen regulatory and fiscal compliance processes by implementing and overseeing reliable system processes
Manage and supervise grant and fiscal staff to ensure accuracy and reliability in managing grant resources. Provide training, guidance and advice to optimize fiscal operations and processes
Develop and implement effective communications and workflow processes for grant production and post awards grant management
Establish effective collegial working relationships with internal and external process partners and sponsors to facilitate work processes
Provide guidance and mentorship for faculty and staff to enhance understanding around preaward and postaward process and systems
Strategize with KPMP and CDI leadership on program structure and staffing. Assist as needed with implementing appropriate staffing structure to ensure research and program operating needs are met.
Compliance and Risk Management
Promote compliance and risk management in accordance with policies of the University of Washington and sponsoring entities, most importantly, the NIH
Interpret, monitor, analyze and implement federal, state, institutional and industry laws and policies as they apply to KPMP and CDI administrative and research operations. Integrate knowledge of compliance policies into KPMP and CDI operations, communicate necessary procedural or policy changes, and under the direction of the Center Leadership, guide full implementation of applicable policies..
Continually monitor and assess the Division's compliance around research and fiscal processes, troubleshooting and eliminating weakness areas and improving systems to strengthen the stability of the research enterprise.
Other duties and assignments as assigned and needed.
Bachelor's Degree in Business or Accounting plus three to five years of experience in grant and contract management in a research, hospital, or academic setting
Excellent organization skills with strong attention to detail, strong problem solving skills, resourcefulness and flexibility to adjust to dynamic work situations
Demonstrated ability to prioritize competing demands to successfully meet multiple deadlines and project milestones, strong follow through
Advanced skills and work experience, particularly with Excel but also with Microsoft Word powerpoint
Excellent written, verbal and interpersonal communication skills;
Customer service orientation; initiative and responsiveness
Self Starter with the ability to work independently, exercise good judgement and make decisions when necessary
Strong collaborative and leadership skills; team orientation, consultative by nature
Demonstrated ability to work well under pressure
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Master's Degree in Business or Health Administration
Prior experience in an academic sponsored projects setting
Prior experience overseeing clinical research, translational and basic science research program of a complex center
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.