UW BOTHELL SCHOOL OF INTERDISCIPLINARY ARTS & SCIE
Open Until Filled
Salary and benefits are competitive. Salary is commensurate with qualifications and experience.
Priority will be given to those who apply by August 4, 2017
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position please visit our website Benefits page.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The University of Washington Bothell is one of the most dynamic public universities in the state of Washington. We provide a participatory student experience grounded in hands-on learning, close relationships with faculty members as teachers and mentors, and the personalized support of staff who are dedicated to student success. The academic work of the campus focuses on cross-disciplinary research, creative practice, connected learning, and community engagement. UW Bothell's current enrollment is approximately 5,000 students. About half of all undergraduates are first generation college attendees or are from underrepresented groups; nine out of 10 are from Washington. Located along a river and wetlands just north of Seattle, UW Bothell builds vibrant regional partnerships, creates and disseminates new knowledge, and prepares students for leadership in the state of Washington and beyond. Diversity is a core value of University of WA Bothell. We believe the power of diversity enriches all of us by exposing us to a range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver solutions.
The School of Interdisciplinary Arts & Sciences provides a rigorous liberal arts education that inspires students to engage creatively and ethically with the concerns of the region and the world. We dedicate ourselves to integrative research and creative practice, innovative and effective pedagogy, and dynamic curricula that prepare students to live and work in environments that are diverse and complex. We recognize, reflect on, and challenge unequal relations of power and privilege in our curriculum, scholarship, and community partnerships. We seek to build an inclusive and just community of students, faculty, and staff.
The School of Interdisciplinary Arts & Sciences (IAS) has an outstanding opportunity for a Graduate Programs Manager (Counseling Services Coordinator, Grade 8).
Acting as the lead adviser for IAS Graduate Programs, the Graduate Programs Manager oversees day-to-day management and delivery of prospective and current student advising and frontline academic services for 3 distinct programs with a total enrollment of 90 students: the MA in Cultural Studies, MA in Policy Studies, and MFA in Creative Writing & Poetics. Responsibilities include day-to-day management of the annual cycle of recruitment and outreach, admissions and enrollment, and academic advising in support of student retention, program completion, and student academic and professional success for a diverse student population.
Successful candidates should demonstrate:
A commitment to realizing the access and equity mission of the campus and school, and to working with students of diverse backgrounds (first-generation, underrepresented minority, returning adult, and veteran students).
A customer-service and relationship-building focus, supported by strong interpersonal and written communication skills;
Results-oriented time management and organizational skills (persistent; attentive to details and deadlines; able to set priorities, take initiative, and balance varied demands)
A resourceful, adaptive, and problem-solving mindset, adept at navigating diverse social interactions, academic/professional fields, and institutional sectors.
Academic Advising: Current Students
Advise current IAS graduate students on University and program policies and procedures, degree requirements, petitions, registration, graduation, academic planning, funding, and campus resources. Provide guidance in academic planning, goal-setting, evaluating progress, and problem-solving Act as Graduate Program Adviser (GPA), the primary interface between IAS and the UW Graduate School. Track student progress toward degree completion; manage academic progress (including regular degree audits, student tracking, issuing warnings, academic probation, and dismissal processes), and manage degree completion processes. Maintain current student records in program and University data systems.
Manage the recruitment cycle with the goal of meeting enrollment targets for state and fee-based programs. Support strategies for effective recruiting, retention, and diversity efforts in collaboration with the IAS Director of Graduate Programs and others. Review, update, and maintain online program profiles and application portals Advise prospective students regarding degree curriculum and application process. Manage and track prospective student inquiries. Manage the admissions review, notification, and documentation process. Oversee post-admission recruitment and retention efforts, in coordination with faculty, student, and alumni ambassadors. Implement and adapt new technologies to program-specific recruitment and admissions efforts
Program, Curriculum, and Operations Management and Support
Communications: Manage web presence for IAS graduate programs. Manage, assess, and improve communication platforms to support student degree planning, notifications and updates, and academic success Fiscal: Manage and track budget and travel requests and awards Events: Serve as lead organizer for incoming student orientations, with program directors, faculty, student and alumni ambassadors. Help coordinate and execute Graduate Research Conferences and Spring Festival in collaboration with program directors and other IAS staff.
Coordination/Collaboration with IAS Staff and Other UW Units
Coordinate with other functional staff units in IAS (Communications, Events, Alumni Relations; Operations; and Academic Services) to achieve graduate program goals. Develop strategic and collaborative relationships at UW Bothell and the University of Washington where they support graduate program goals and advance IAS graduate student experience.
A Bachelor's degree in Humanities, Social Sciences, Education or a related field.
At least four years of advising experience in higher education or closely-related, student-facing student services experience.
Demonstrated facility in working with and promoting the success of student populations strongly represented in IAS and UWB: first-generation, under-represented minority, veteran, immigrant and international students.
Demonstrated ability to form productive working relationships with students, faculty and staff from diverse backgrounds and a commitment to providing excellent student services in a climate of multicultural understanding and appreciation.
Strong interpersonal skills, including confidence, sensitivity, and discretion to work with students, faculty, staff, and administrators
Strong communication skills, including demonstrated ability to communicate effectively both orally and in writing with diverse constituencies
Excellent organizational skills. Demonstrated ability to multi-task, prioritize work and manage heavy workload with frequent interruptions
Excellent project management skills. Attentive to detail, able to track and manage multiple tasks/projects to conclusion, and able to relate these to larger program activities and goals
Demonstrated problem-solving, decision-making, and collaboration skills.
Works effectively as a team member and independently.
Proven ability to handle confidential information discreetly
Proficiency in Microsoft Office and Outlook
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Masters degree in education, social services, counselling, communication and/or a liberal arts and sciences field related to the IAS Graduate Programs
Advising experience with graduate/professional students
Advising experience with interdisciplinary programs
Demonstrated leadership experience in the area of diversity, equity, and inclusion
Familiarity with database development and use
Familiarity and comfort managing programs in a regulatory environment
Conditions of Employment:
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.