Work in unison with pre-award grant staff, supervisor, and PI’s to ensure that projects are managed from pre-award state into post-award stage. Manage awarded projects through closeout
Monitor and reconcile project accounts for compliance with financial, reporting, and legal requirements. Research discrepancies in accounting data and work with supervisor to recommend solutions to PI’s and/or their project assistants
Forecast budget yr and/or project ending balances and communicate to PI and Office of Nursing Research and Scholarship (ONRS) as needed for continuations or no cost extension processes
Meet quarterly and as needed with PI’s and project assistants to proactively plan and coordinate post award activities
Coordinate School’s post-award project activities with SPA, SFR, and other U of MN departments.
Ensure monthly sponsored reports to PIs are produced in the School’s endorsed format, emailed, and stored electronically on server
Coordinate effort for assigned groups. Maintain record of current and future project effort for assigned projects
Enter payroll distributions, payroll retro adjustments, and non-payroll journal entries on a timely basis
Respond timely and courteously to inquiries from PIs and/or their project staff
Maintain post-award grant file and file financial documents electronically to ensure availability of information to others who have been granted access to review
Attend GMUN, and other sponsored project related meetings
Review sponsored transactions and determine if costs are applicable to project
Attend Certified Approver (CA) educational opportunities to maintain certified approver status or attain CA status within 9 months of hire date
Serve as co-instructor for internal financial workshops provided to SoN employees regarding U of MN Sponsored and internal policies and processes.
Non-Sponsored Accounting (10%)
Analyze assigned budgets, provide reports and recommendations to managers and/or faculty regarding account and/or fund balances
Participate in budget entry process during annual budget prep
Enter journal entries and may be assigned as a primary or back up processor or approver for financial transactions, including (but not limited to) monitoring accounts receivables, processing vouchers, receiving purchases, processing or auditing PCards, employee expense reimbursements, depositing checks, and creating bills.
Backup to scan documents into the Perceptive Content imaging system
Take part in year-end closeout processes
Attend and contribute at School, AHC, and Central committees and meetings (ie, FSUN)
Other duties related to the business office as assigned
Bachelors Degree in Accounting or Finance and 4 years of experience or a combination of related education and work experience to equal 8 years; Prior experience with financial budget analysis, forecasting, reporting, oversight monitoring for compliance with regulations and policies; Experience working with multiple Principal Investigators (PI’s) with varying levels of expertise as PI’s; Demonstrated ability to act professionally when encountering conflict; Experience with financial systems such as EFS-Enterprise Financial Systems; Familiarity and experience with HR and payroll systems such as HRMS PeopleSoft; Proficiency with Excel and Experience with other Microsoft Office programs; Demonstrated ability to contribute to process improvements independently and as part of a team; Demonstrated ability to work on sponsored and non-sponsored post grant award activities on grants and subcontracts from different sources; Demonstrated ability to provide customer service and to interpret and explain financial information to non-financial personnel; Demonstrated ability to manage multiple projects in a fast paced environment; Current Certified Approver Certification (or attained within 9 months of begin date)
Experience with University of Minnesota systems including EFS, HRMS, ECRT, and Payroll; Experience with sponsored and non-sponsored project accounting, and familiarity with GASB accounting policies and procedures; Experience finalizing projects, budget year periods, and fiscal years; Demonstrated experience in developing methods and solutions to carry out project assignments; Prior experience with post-grants management, including effort certification; Experience processing payroll including journal corrections; Experience processing financial transactions in PeopleSoft.
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.