Position Summary: Pre-award grants and research support
Coordinate the preparation and submission of grant and contract proposals for faculty members in Family Medicine and Community Health, Ophthalmology/Visual Neurosciences and Dermatology (FOD). Work with FOD Senior Grant Administrator, investigators, other University research administrators and grant accountants on development and implementation of proposal preparation timeliness and assignment of preparation tasks. Develop preliminary project budgets and other financial resource information for proposals and submit to investigators for review. Review proposal text and sections to assure that they adhere to agency instructions and format, insure that information is clear and complete. Edit and cross-reference proposal sections as necessary. Responsible for the project management of team based multi-institutional applications. Determine deadlines for drafts and final copies for submission to meet Sponsored Projects Administration and funder requirements.
60% Pre-award grant support
Critical review of NIH and other agencies program announcements and instructions for eligibility. Determine appropriate award type of the potential funding (gift, sponsored activity, external sale) prior to preparation of proposal.
Conducts preliminary review of proposals from faculty and staff in area of agency responsibility for accuracy, completeness, and adherence to policies and procedures.
Create timeline and checklist of items needed for each proposal as necessary and communicate these to P.I. Use the University's Electronic Grants Management System (EGMS) to prepare proposals and/or to prepare, route, and track proposal routing forms (PRFs).
Create PRF and ensure grant budgets for all proposals submitted through the University that involve the resources, space, faculty, or staff from the Family Medicine and Community Health, Ophthalmology/Visual Neurosciences and Dermatology (FOD). Understand the basis of each of the PRF questions, assure that responses are accurate and appropriate, and identify all required signers.
Work with other University departments to ensure ICR sharing policy, Medical School ICR sharing guidelines and departmental cost-sharing guidelines are implemented as appropriate.
Maintain database of proposals submitted by FOD faculty or involving FOD resources, space, faculty or staff. Track status of submitted proposals and update as appropriate, to funded or not funded. Develop and produce regular and ad hoc reports utilizing the database and UMReports for Research Director, Center Finance Director, Center Director, and Department Heads in order to provide information for programmatic decision-making, forecasting, analysis and evaluation.
Responds to issues that arise from sponsor or the investigator during the pre-award phase.
Supports faculty in development of forms, letters of support and annual reporting as indicated in award notices.
Provide guidance, training and hands on assistant to faculty on MyNCBI, reference software and CV formats.
Register research studies in OnCore per University policy and FOD reporting guidelines.
Responsible for successful transfer of grant details from pre-award to post-award.
Responsible for collection and tracking grant reporting including submissions, status, awards and Just-in-time/Other Support processes.
25% Research and scholarship publication assistance
Assistance with reference software and online publication databases. Review, update and assist with NCBI myBibliography.
Resolve Public Access Compliance issues working with journals, NIH and authors/PI's.
Editing manuscripts and assisting with submission to peer-reviewed journals.
Editing and updating faculty CVs and biosketches.
Provide guidance on journal requirements relating to format, length and content.
Develops and advises on design and dissemination of promotional materials and coordinates with FOD Communication Staff on the promotion of the research events, programs and website content.
Participate in program and administrative planning for the research division of the FOD Center to include identifying funding sources, preparation and submission of foundation, internal and external grants with special emphasis on budget preparation, biographical sketch development and revisions, editing of content as requested and coordination of peer review process.
Responsible for ongoing monitoring of the websites for federal funding sources and foundation websites for potential opportunities for funding. Analyze the opportunities available and present the opportunities to the faculty and research service team.
Develops promotional materials and coordinates with FOD Communication Staff on the promotion of the research events, programs and website content.
Other duties as assigned.
All required qualifications must be documented on application materials.
BA/BS in communications, research, health, or related field, OR a combination of related education and work experience to equal four years.
Excellent written communication and editing skills.
Demonstrated knowledge of all Microsoft Office Suite components and the ability to teach others with special emphasis on Excel skills.
Experience working in or with primary care and practice based research providers and residents, clinics, and/or community organizations.
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.