The Administrative Supervisor works for the Johns Hopkins Center for American Indian Health (Center) as part of its field-based leadership team. This is a full-time exempt position. This position works together with the Center's field and Baltimore-based Behavioral Health team to develop and coordinate delivery of field-based public health services. This position reports to the Field Director.
The Center has a mission to work in partnership with American Indian tribes to raise the health status and self-sufficiency of American Indian people to the highest possible level. This mission is accomplished through three core activities: 1) research, 2) service, and 3) training. The goals of the Center projects are to evaluate the impact and efficacy of research projects aimed at improving health outcomes for Native American families and communities. Study data results will focus on public health outcomes specific to the approved protocols at the worksite.
Duties and Responsibilities:
Creatively, and with great enthusiasm for service, organizes and provides administrative support for the field operations of the Johns Hopkins University Bloomberg School of Public Health Center for American Indian Health ("CAIH"). Coordinate office services such as purchasing, records control, and other administrative activities for CAIH.
Under general supervision, but according to established policies and procedures is responsible for providing secretarial, clerical and administrative support services, such as preparing, editing and distributing correspondence and reports in final form, receiving and screening visitors and phone calls, scheduling meetings, maintaining files, and conducting special projects as assigned. Collaborate with other support personnel within the department as required.
Assist with special events planning. Assist with preparation of training and teaching materials for new hire orientation and ongoing staff training.
Assist with the administration of research activities by interfacing with Research Administration. Coordinate arrangements for research related meetings, assist with field program documentation needs.
Prepare and edit letters, memoranda, reports, agendas, meetings minutes, grant proposals, charts, tables, abstracts, talks, manuscripts and course material from transcriber and rough drafts. Compose outgoing correspondence. Receive and read incoming correspondence; review, sort, and direct as appropriate; act on matters requiring reply in absence of a faculty member by handling personally or directing to other staff members as appropriate.
Operate personal computer to access e-mail, electronic calendars, and other basic office support software.
Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate and/or format data and/or reports for clinical, operational, educational and research activities. Maintain personal calendar and arrange meetings, conferences, clinical schedule, interviews, appointments, travel and accommodations for CAIH staff.
Prepare reimbursements, making sure that supporting documentation is included, and ensuring they are properly reimbursed from appropriate sources.
Function as liaison of professional activities, responsibilities, duties and obligations for the CAIH field director taking appropriate action on routine items.
Assist field Administrative Coordinator and perform other duties as required.
High School Diploma/GED required. Bachelor's degree preferred. Five years progressively responsible administrative experience required. CPR certification required. Supervisory experience, experience in training/teaching, and proficiency in Microsoft Word, Excel, and Power Point preferred.
Special Skills and knowledge:
Strong writing, speaking and networking skills. Team player. Strong leadership skills. Organized, efficient and detail-oriented. Independent learner and worker. Flexible and adaptable. Ability to effectively multi-task. Self-motivated and driven. Superb professional judgment and discretion.
Ability to learn and utilize new software programs as needed.
Ability to travel as needed, including overnight trips for extended periods of time. May include regular work at other sites as needed. Valid driver's license issued by the state of residence with a good driving record.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130... years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Baltimore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.