The primary goal of the Regional Practice Administrator is to support the Practice Management
Specialist(s) in the assigned Region. The Regional Practice Administrator is to ensure maximum
utilization of resources within the physician practice.
Support onsite Practice Management Specialist(s) with daily operations of the clinics and/or physician practices
Oversees all duties and/or activities assigned to Practice Management Specialist(s) to ensure completion and follow through
Works to mentor and develop Practice Management Specialist(s) to foster a supportive team environment
Plays directive role in practice strategic direction
Supports and fosters business partner cohesion to facilitate an effective decision making environment
Works with onsite Practice Management Specialist(s) to increase productivity throughout the practice including staff utilization, provider utilization, and overall clinic utilization
Organizes and facilitates monthly staff and Physician Team Meeting, assigned by Region
Collaborates with Practice Management Specialist(s) to identify, research and present potential opportunities for overall business growth and development
Establishes and maintains professional community relationships with outside clinics/hospitals and physicians/physician offices
Implement Women’s Care Florida and Physician Business Services (PBS) policies and procedures
Acts as the support liaison between PBS and the assigned Practice Management Specialist; assisting with providing communication, information, and feedback from the central business office (CBO) to the Practice Management staff
Manage all required health care office licenses and certifications by site location
Coordinate submission of new license/certification applications for health care office sites
Oversee renewal process or coordinate renewal process for required licenses and certifications
Maintain tracking and documentation process for managing site licenses and certifications
Establishes a system for collecting and organizing data to be used in monitoring all licenses and certifications
Responsible for confidentiality of all records and ensures access to these records is limited to authorized individuals
Assists at the unit level with patients of concern – assisting leadership on communication and management of patients that have concerns, complaints or grievances
Daily correspondence with patients of concern or as needed
This position must be accountable to proper documentation, file organization, and all other administrative tasks as indicated by the position
Facilitate the medical records process
Additional duties as needed
Bachelor’s or advanced degree required.
3-5 years working in a Managerial capacity in a clinical setting.
Experience with multiple specialties a plus, as well as Revenue Cycle Management, credentialing, payer contract negotiation, and budgeting experience preferred.
Master’s Degree preferred
Healthcare background required
Must be knowledgeable in state and federal licensure requirements for all licenses
A thorough knowledge of all aspects of the licensing process to include standards, policies and procedures, as well as legal issues involved
A minimum of three years’ experience in healthcare licensing is required
Must be proficient, efficient and enthusiastic in carrying out assigned duties
Must be organized and able to manage multiple projects simultaneously and to prioritize responsibilities and duties.
Must be an effective problem solver. Assumes initiative in problem solving or identifying areas for improvement and implementing program for such improvement.
Must be flexible and versatile and able to perform tasks within the policies and procedures of the organization.
Must be able to remain positive, poised, pleasant and professional even in adverse circumstances.
Must enjoy working around people of all nationalities, ages, backgrounds and creeds.
Must be willing to share knowledge
Must be active in professional development and continuing education.
Must be able to accept direction as necessary.
Must be able to communicate effectively, tactfully, clearly and concisely.
Must be able to maintain confidentiality of the business of the organization.
Strong verbal and written communication skills
Ability to exercise discretion and maintain strict confidentiality on all matters
Excellent interpersonal skills with the ability to maintain cooperative working relationships – both within the company and with business associates outside the company
Strong organizational and time management skills with the ability to multi-task and work autonomously or with a team
Must be detail oriented
Must be a highly motivated individual with a high level of initiative and an attitude of willingness to work outside defined job responsibilities
Must be team player willing to assist others at all levels of the organization
Ability to communicate effectively on a one-on-one basis or in group setting
Must possess the ability to interact and communicate professionally and effectively (both written and oral) with all levels of internal personnel, providers, personnel of outside organizations, contractors, etc. Must possess good organizational skills, handle multiple tasks concurrently, and be able to work independently and effectively with all levels of aforementioned groups in a flexible work environment.
Active position that may require frequent standing, walking, sitting, bending and reaching. Requires full range of body motion including manual, finger dexterity and eye-hand coordination. Requires normal visual acuity and hearing.
Email resume to Ryan Cuti at firstname.lastname@example.org
Women's Care Florida has earned a reputation for quality women's healthcare in West Central Florida. We pride ourselves on being the leader in women's healthcare by employing dedicated and caring individuals that promote our philosophy and success of Exceptional Women's Care for Every Patient, Every Time.
We have 70 locations throughout Hillsborough, Pinellas, Pasco, Polk, Lake, Seminole, and Orange counties with plans for future growth.