Reporting to the Yale University Art Gallery Manager of Facilities, the Building Systems Specialist is responsible for maintaining the day-to-day operations of the Gallery's multiple facilities, associated grounds, and internal operations systems (mail delivery, event setup, general building and mechanical maintenance, etc.). Essential Duties:
Responsible for the daily review and response to all building systems-related Facilities Task Requests, assessing level of service response; schedule small-scale requests (single day special events, furniture repairs/movement, etc.) on YUAG Facilities master calendar & coordinate large-scale requests (multiple day special events, construction projects, large furniture or materials movement, etc.) in partnership with Manager of Facilities; complete the requested service or projects in a timely fashion; update assigned FTRs with details as they occur in order to provide the requestor with up-to-date information.
Maintain and replace lighting throughout general Gallery, office, and storage spaces. Maintain detailed records in spreadsheet form, which includes automated inventory control to track & calculate changes and specialized requirements (lighting plans, angle of display, assessment of trends including analytical assessment of outages, etc.) based upon frequently changing exhibition requirements.
Coordinate service agreements with Traffic, Receiving & Stores (TR&S) for the transport of both US & campus mail and various materials to and from various Gallery buildings.
Inspect, monitor & make basic changes to all mechanical system equipment (steam, hot water, and chilled water lines; fire extinguishers and sprinkler systems, etc.) using multiple building management systems (Metasys, Crestron, Nysan). Make minor repairs and assess when outside contractor is needed; arrange for service with outside contractors. Report and track equipment performance & repair data from gauges, sensors, and charts.
Review and respond to all mechanical systems-related Facilities Task Requests (FTR) daily, assessing level of service response needed; schedule small-scale requests (event-related environmental and equipment adjustments, etc.) on YUAG Facilities master calendar and coordinate large-scale requests (steam or system shutdown, major construction projects, large materials movement, etc.) in partnership with Manager of Facilities; complete the requested service or projects in a timely fashion; update assigned FTRs with details as they occur in order to provide the requestor with up-to-date information.
Arrange for escort and accompany contractors and University Facilities personnel throughout the duration of their work within the facility. Ensure the safety of the staff, collection, and building during any repairs, alterations, and renovations.
Keep mechanical and storage areas clean and organized instituting new and innovated ways of storing materials as necessary.
Support the Gallery's Integrated Pest Management protocols by informing the staff and enforcing the Gallery's policies. Provide first line support to staff for pest and rodent reports. Collect and/or report all found pests and rodents; contact University Facilities Customer Service department to arrange related eradication services; provide facilities access for pest management contractors. Notify the Manager of Facilities of any discoveries or concern.
Serve as a back up to Mechanical Systems Coordinator to provide basic mechanical services such as monitoring, recording and reporting temperature and humidity levels and issues.
Partner with the Mechanical Systems Specialist to operate loading dock lifts, monitor materials logistics and storage activities and resolve any dock conflicts.
Other facility-related duties as required. Schedule: 40 hrs/wk; occasional & planned weeknight & weekend hours along with some Yale holidays.
Posting Position Title: Museum Technician 2
University Job Title: Building Systems Specialist
Work Week: Flexible or Non-Standard (for anything other than Standard)
Required Skill/ability 1: Good organizational, record keeping and communication skills. Proficient in the use of hand and woodworking power tools.
Required Skill/ability 2: Ability to function as a team player and to communicate in a professional manner with all levels of museum and University staff. Proven ability for independent and self-driven work practices.
Required Skill/ability 3: Must have a valid CT Driver's License.
Required Skill/ability 4: Well-developed computer skills using various Microsoft Office programs, especially Outlook, Word, Excel, SharePoint, PowerPoint and Access.
Required Skill/ability 5: Developed skill in use of CAD, Adobe and project management software. Successfully complete practical training on the operation of Powered Industrial Vehicle (PIV).
Preferred Education, Experience and Skills: Two years of experience monitoring building systems, grounds. Familiarity with the operation of valve & damper actuators, pressure transducers, & air quality monitors; Experience working in a museum environment and with facility preservation issues; Knowledge of building mechanical systems such as Metasys (Johnson Controls), Crestron, and Nysan.
Required Licenses Or Certifications:
Six years of related work experience, four of them in the same job family at the next lower level, and a high school education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.