The Cornell Cooperative Extension Ulster County Administrator is responsible for planning, managing and coordinating Association and facilities operations. With high-level initiative and significant discretion, the Administrator provides support to the Executive Director and the Board of Directors as well as Fund Development support responsibilities. This position develops and guides communications strategies for the Association and its program areas. The Administrator provides supervision to the Communications Coordinator and administrative support staff. The Administrator is the safety contact for the Association and oversees necessary compliance and trainings.
Bachelor's Degree or equivalent education. Associate's Degree and two years relevant experience is acceptable.
Experience relevant to the role of the position.
Ability to meet travel requirements associated with this position.
Ability to meet acceptable background check standards, if required.
Ability to work flexible hours which may include evenings and/or weekends, as appropriate.
Proficient in computer operations of the Windows operating system.
Ability to communicate clearly verbally and in writing in English, and to understand and effectively carry out standard practices and instructions.
Must be able to ensure confidentially of information relating to Association, financial and sensitive personnel matters;
Ability to gather, consolidate and analyze facts and draw conclusions.
Ability to set goals, initiate, plan, and organize work.
Ability to work under pressure.
Ability to establish and maintain effective working relationships with members of the Association in order to accomplish planned Association objectives.
Must demonstrate a high degree of accuracy, integrity, sound professional judgment, tact, and maturity to effectively relate to people in order to accomplish Association's goals.
Ability to display commitment to and enthusiasm for the mission of CCE.
Ability to maintain a positive and professional attitude and appearance. Maintain a positive public image of CCE when dealing the clients, volunteers and stakeholders.
Must be able to work cooperatively in a team effort on a day to day basis.
Knowledge of spreadsheet software.
Direction - 30%
Provide high-level assistance to the Executive Director in planning the fulfilment and facilitation of organizational operations, including those needed to sustain, integrate and enhance personnel, administrative, and programming efforts.
Take initiative and work with Executive Director to plan Association meetings and conferences, e.g., Board and Committee meetings and orientation, including but not limited to, Board Retreat, Annual Meeting, stakeholder dialogues, etc.
Provide high-level support to the Development Committee of the Board, the Executive Director and Board of Directors for the planning of events, promotions, and communications.
Assist with planning the overall administration of the Association.
Plan overall communication strategy, including social media, for the Association as well as specific strategy for program areas and programs.
As facilities/safety manager, develop plans to ensure a safe working environment and updates to emergency plan for the Association. Plan for any needed facilities work initiatives.
Assist with planning for Association staffing needs.
Assist with planning for Association expenses.
Management - 35%
Take leadership initiative to maintain and guide a professional work atmosphere and handle emergencies by using sound organizational procedures and policies.
Responsible for supervision of support staff: Communications Coordinator and Administrative Assistants.
Provide high-level management of Board, Association and Development events, promotions, and communications.
Responsible for facilities management, working with landlord and/or vendors for repairs or issues, with Executive Director input as needed.
Ensure safety of office operations.
Guide the communication and Fund Development efforts of the Association.
Ensure all Association/Board official records are properly cared for, managed, scheduled, designated, classified, disposed of, inventoried, stored, and preserved in accordance with appropriate records retention schedules.
Coordination/Operation - 30%
Provide confidential administrative support to the Executive Director: correspondence, scheduling, travel arrangements, etc.
With Executive Director guidance, coordinate and make arrangements for meetings and conferences, e.g., Board and Committee meetings and orientation, including agendas, minutes, reports, and other Board of Directors events, including but not limited to, Board Retreat, Annual Meeting, stakeholder dialogues, etc..
Provide support to the Board of Directors by ensuring proper records of meetings are recorded and maintained and Board decisions are drafted, communicated and implemented. Includes meeting notices and other open meetings law requirements.
Coordinate communications materials: flyers, publications, website and social media, executing required steps as needed (printing, mailing, delivery).
Complete special reports or projects as assigned.
Maintain strong relationships within and external to the Association for regular meetings and communications.
Maintain Board Member Elected Volunteer Records. Maintain Association archives.
For compliance safety training, schedule trainings and coordinate with HR to track staff attendance.
Implement Emergency Management plan details and schedule annual review.
Professional Improvement - 5%
In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.
Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.
Health and Safety - Applies to all duties and functions.
Support the Association to maintain a safe working environment.
Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
EEO/EPO and Policy - Applies to all duties and functions.
Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
Aware of, and adheres to, established Cornell Cooperative Extension Association of Ulster County policies, procedures and Cornell Cooperative Extension Skills for Success.
Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.
This is a full time, exempt position with an annual minimum salary of $47,000, commensurate with experience.
Excellent benefits, based on eligibility, including:
Vacation, Sick and Personal time
NYS Health Insurance Program (including Dental Insurance)
Long-term Disability Insurance
Voluntary Tax Deferred Annuity
Voluntary Flexible Spending Accounts
Voluntary Group Universal Life Insurance
Voluntary Personal Accidental Insurance
Voluntary Legal Plan Insurance
Voluntary Long Term Care Insurance
Voluntary Auto and Homeowner's Insurance
Voluntary Pet Insurance
Voluntary New York's College Savings Program
How To Apply: Applicants (including current employees of other Cornell Cooperative Extension Associations) must apply online through the APPLY button in this job posting. Current employees of Cornell Cooperative Extension Ulster County are considered internal applicants and must apply online through their Workday account which may be accessed here: http://workday.cornell.edu/
All applicants are requested to submit a cover letter, resume and indicate three individuals who may be contacted as a reference. Please consider indicating in your application all information you feel would be helpful for selection committee members to know. Once the application is submitted you will NOT be able to change your submission or add attachments. Be sure that you have followed all directions and requirements listed in the job posting. For instructions, visit:
All applications must be received on-line by August 14, 2017. Position closing dates may change based on Association needs.
The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform the essential functions of their job. If you require an accommodation so you may participate in the selection process you are encouraged to contact Cornell Cooperative Extension Administrative Systems at (607) 255-2117, or via email at: firstname.lastname@example.org.
For additional questions please contact Leah Cadwallader, Regional Human Resources Manager, e-mail LC267@cornell.edu or (845) 340-3990x314.
Pay Rate Type:
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Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are support of diversity are strongly encouraged to apply.
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