Salary is commensurate with experience and education.
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
The University of Washington's Office of Sponsored Programs (OSP) within the Office of Research, has an outstanding opportunity for a full time Associate Director, Contracts and Grants. This position is based in Seattle at the UW Tower.
This position provides leadership to team managers whose teams are responsible for reviewing and approving grant and contract proposals, negotiating resulting awards, and exercising independent judgment and thorough analysis on administrative matters throughout the life of the award. This position will also directly oversee the Contracts Team, a specialized team that handles clinical agreements and complex or nonstandard agreement types related to research.
The position will be instrumental in contributing towards supporting OSP's strategic goals of improving and updating business processes, implementing change management strategies, outreach and communication with campus partners on research administration and contracting topics, fostering a professional environment for research administration, and facilitating the professional growth and expertise of OSP team members. The Associate Director will help identify opportunities to best serve campus needs and making recommendations as to office structure and workflow
Participate in strategic planning for OSP related to policy, organizational structure, process, professional growth and development of OSP staff, and outreach and education efforts.
In conjunction with other members of the Leadership and Management team, assess gaps and overlaps in business processes and lead efforts to analyze and streamline processes to improve organizational metrics, performance and service levels and to ensure consistency across the office.
Oversee OSP Management review of department assignments and workflow within OSP.
Work closely with other UW central units and compliance offices, including but not limited to Grants and Contracts Accounting, Management Accounting and Analysis, Procurement, Human Subjects Division, Office of Animal Welfare, and Environmental Health and Safety, in order to provide strong customer service to researchers while ensuring regulatory compliance.
Assist Director in providing institutional oversight of sponsored program policy.
Facilitate business relationships with affiliated entities locally and nationally.
Support Director in contributing expertise on matters with broader implications to the University mission.
Contracts Team Leadership
Assess ongoing sponsor, state or national influences leading to increased complex or nonstandard award or non-award agreement needs and identify how OSP supports campus in this area.
Enhance OSP's service to research community through building expertise of contracts team members.
Apply process improvement and efficiency methods and standards to contracts team processes and operations.
Work with Team A, B and Subawards Managers to ensure contracts are handled efficiently throughout the office.
Identify learning needs of reviewers and lead Contracts Team efforts to provide or secure training in a variety of contract related areas, such as clause types, agreement types, risk management, intellectual property rights and tech transfer, publication, clinical study or trial agreement handling, and other related areas.
Core A & B Team Leadership
Provide high-level leadership and oversight to Team A and B Management, including development and recommendations of new processes and policies required by changes in the Federal and/or state regulatory environments, changes in sponsor business processes, changes in policies or business practices, or to facilitate enhanced customer service.
Work with OSP Managers to make job requirements and goals for each position clear to employees and identify training to achieve the desired level of competency.
Provide leadership to OSP Managers as they work with each other and within teams to develop a balanced workflow throughout the office.
Resolve complex questions or issues that arise, as escalated by Team Managers.
Review, recommend and assist in identifying or developing professional development opportunities for direct reports (Team A and B Managers and Contracts Team members).
Professional degree in law, business administration, public administration or other related field.
Minimum of 7 years of increasingly responsible management and supervisory experience in a research administration environment.
Demonstrated experience in managing operational metrics.
Expertise in change management and process engineering for service improvement.
Excellent written and verbal communication skills.
Strong interpersonal and customer service skills, including effective communication with sponsors at multiple levels.
A demonstrated capacity to work with and within a diverse community.
Experience with electronic research administration and management tools.
Knowledge of Federal regulations concerning management of Federal assistance funding, including Uniform Guidance.
Knowledge of federal acquisition processes and the Federal Acquisition Regulations (FAR).
Strong understanding of compliance requirements and roles and responsibilities in a university context.
Experience with or strong understanding of, copyright law, publication policy, intellectual property rights, and data ownership.
Knowledge of sponsor types and the differences in sponsor requirements.
Ability to assess business and legal risk, make independent decisions based on sound judgment, and collaborate with other University offices/officers to problem solve.
Ability to interpret, explain and apply complicated rules, regulations and policies.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Participation in national research administration organizations.
Experience in a university sponsored programs office.
CONDITIONS OF EMPLOYMENT:
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.