Would you like to help shape the future of Stanfords School of Medicine as one of the most highly prestigious schools in the world? Join our Human Resources team in leading and changing medicine as we know if today. . The Human Resources Group (HRG), a department within the School of Medicines Deans Office, is seeking a full-time HR Administrator reporting to the Compensation Manager to provide PeopleSoft HRMS support and general administrative support for HR events, programs and projects.
Stanford University is an employer of choice in the Silicon Valley, sitting next to, and interacting with, the worlds pre-eminent high tech companies. We offer a variety of benefits beyond traditional medical, dental, retirement and savings options:
Year round art museums, musicals, plays and lectures
Over 100 annual University division I athletic events
Complete physical fitness and wellness programs, onsite recreation, equipment rentals and exercise classes
Events and program for children, sports camps, tuition options
World class intellectual stimulation through learning and development classes, workshops and onsite conferences from leading edge speakers and faculty
Work/life and family friendly policies and reimbursement
Participation in Stanfords social responsibility and sustainable programs for a better world
Flexible work policies regarding telecommuting, job sharing, time off
Participating in leading edge forums such as Lean In circles, the Design School or D School as it is called, Stanford breakfast briefings with notable CEO speakers and faculty, and authors galore
Year round festivities and events that honor diversity and social responsibility
A more stable and balanced work schedule for balancing family and other commitments
A vibrant university culture that values the uniqueness of each individual
Perform HRMS data management activities, approving transactions and running reports for compliance, audit, and metrics purposes. Ensure data integrity, and serve as primary contact for identifying and resolving issues
Provides one-on-one training to staff on the processes and procedures for HR systems
Provide/remove authority access to users for PeopleSoft and other related systems
Run reports for various management activities; including developing some ad-hoc reports
Support the design, planning, implementation and coordination of School events, coordinate logistics, including registration and attendee tracking
Contribute to vendor and site selection, arrangements, and scheduling
Maintain personnel and human resources related files. Provide training for new users in our electronic filing system.
Provide general administrative support for human resources staff
Arrange room and car reservations
Create classes using the STARS system
Maintain shared email folder and mailman lists for the department
Screen student trainee applications. Determine whether it is appropriate for an individual to qualify as a student intern/trainee.
EDUCATION & EXPERIENCE:
Associate degree and two years of relevant experience, or a combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES:
Strong attention to detail and accuracy.
Ability to learn and apply general human resources policies using problem solving skills.
Demonstrated ability to maintain confidentiality and effectively handle highly sensitive and personal information with sound judgment, tact, and discretion.
Ability to consistently follow through with projects and assignments and meet deadlines.
Excellent oral and written communication skills.
Strong and effective interpersonal and customer service skills.
Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, and PowerPoint).
Familiarity with human resource management systems, such as PeopleSoft and time/leave systems.
Experience using email and internet.
Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.
Occasionally write by hand, twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, lift/carry/push/pull objects that weigh up to 10 pounds, sort/file paperwork.
Rarely kneel/crawl, operate foot and/or hand controls.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Travel on campus to schools/units, out of town.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains d...edicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.
Stanford University is an equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.