Under the general direction of the to Director of Supply Chain and Sterile Processing, the Supply Chain Buyer is responsible for all functions related to the management and purchase of supplies, services and equipment within all departments for St. Mary's Hospital at the best price considering the most economic quantity and appropriate quality in collaboration with SSM Health Care of Wisconsin owned facilities.
Places purchase orders for supplies and instrumentation requisitioned. Follows up on overdue or backordered supplies. Notifies department/staff of delays in obtaining supplies and offers substitute products when possible. Forecasts product utilization changes to meet material needs. Coordinates in-services for supplies and equipment when needed. Maintains correspondence and information related to purchases in a current and organized fashion. Contributes to regular and special reports on material related activities. Evaluates hospital and group contracts.
Evaluates hospital and group contracts. Provides analysis of benefits and makes recommendations considering cost, product standardization and improved delivery. Applies existing hospital or group contracts, verifying correct contract prices. Interviews representatives of current and potential suppliers regarding new or replacement products, cost opportunities and service improvements, recommending those worthwhile to St. Mary's. Coordinate contract compliance and product conversion initiatives through participation on hospital and system Value Analysis Team(s). Provide oversight for product trials conducted in hospital. Monitor vendor representative presence in the hospital to ensure all visits are appropriate and all visitors are properly credentialed.
Trains customers on the requisitioning functions of the material information system. Works with the Supply Chain team, Clinical team, and physicians in obtaining and evaluating equipment, supplies and instrumentation. Reviews equipment requirements with Clinical Engineering or Maintenance departments as necessary. Ensures equipment is available when needed to support the physicians and clinicians by acquiring budgeted equipment in a timely manner, arranging for loaner equipment when appropriate, monitors/tracks equipment out for repair. Reviews patient charging to ensure accuracy and timeliness. Provides analysis of benefits and makes recommendations considering cost, product standardization, and improved delivery. Assist Supply Chain team in regular and annual inventory counts in clinical areas as necessary.
Utilize appropriate technology to identify needs and requisition supplies in a cost effective manner. Assists in maintaining the integrity of the materials management information system data base by requesting SAP numbers where appropriate.
Provides service that exceeds customer expectations by meeting regularly with service line leaders, physicians and clinical team leaders. Communicates with department directors regularly on material issues providing information to facilitate departmental decisions. Meet with vendors as appropriate to optimize supply chain efforts and partnership, as well as to address vendor non-compliance issues (access, attire, up-selling). Works in collaboration with department leads and Supply Chain team in procuring non-stock and/or direct order items, to ensures product/equipment is available when needed.
Utilize SAP functions, create "non-file" purchase requisitions, reservations, run reports to help manage inventory. Assist in managing Recall alert notifications and performing necessary actions to comply. Process "bill only" requisitions in a timely manner ensuring that pricing information is accurate. Works with the Finance Department to settle invoice discrepancies. Coordinates returns with manufacturers to settle shipping errors. Assists in providing budgeting information as directed. Prepares cost analysis for hospital departments.
Complies with hospital and department policies and procedures in daily activities and while performing job functions.
Demonstrates MMIS Skills: (A) Places purchase orders for supplies requisitioned via the MMIS and written requisitions in a timely fashion. (B) Demonstrates skill locating and displaying material and vendor information. (C) Demonstrates skill in managing supply inventory levels. (D) Demonstrates knowledge in checking for, and resolving backorders. (E) Identifies products to be discontinued from inventory. (F) Completes necessary forms to; update item files, request new item files and update Informant and Contract Record prices. (G) Consistently checks and resolves blocked invoices. (H) Forecasts supply utilization and cost trends.
Implements Hospital and Group Contracts: (A) Demonstrates ability to access on-line and written contract pricing. (B) Provides analysis of benefits and makes recommendations considering cost, product standardization and improved delivery. (C) Applies hospital and group contracts, verifying correct contract prices.
Bachelors degree in Economics, Business or Business Administration, and Finance with 3-5 years experience -OR- an Associates Degree with 5-7 years experience. May have an equivalent combination of education and experience in lieu of specific education and/or experience as stated above.
Experience in supply chain management with ranging knowledge in various facets in purchasing and materials management.
Must possess good oral and written communication skills to carry on negotiations with suppliers as well as interacting with hospital personnel. Able to perform computer data entry and perform basic math calculations. Proficiency in Microsoft Office Suites, Word, Excel, Access, etc.
Experience with purchasing techniques and inventory control desirable.
St. Mary's Hospital – Madison –
St. Mary's is a 440-bed tertiary referral hospital offering inpatient and outpatient treatment and diagnostic services in primary care and nearly all specialties. Medical/surgical areas of special focus include the Family Birth Center, pediatrics, Neuroscience Center, geriatrics, orthopedics, emergency services and more. St. Mary's is affiliated with the University of Wisconsin School of Medicine's three-year family practice residency program. Since 1912, St. Mary's has provided service to much of south-central Wisconsin including Dane County and 17 other nearby counties. In the growing city of Sun Prairie, northeast of Madison, St. Mary's Emergency Clinic provides services to more than 30,000 residents.
You’ve known us as many names throughout St. Louis, and now, we’re bringing our hospitals, doctors, home care and other services together under one name – SSM Health. With seven hospitals, 350+ physicians, more than 40 physician locations and 12,000 employees, we are part of something bigger and better. We’re connected to a wealth of resources, expertise and advance technology to help you, your fa...mily and our community live long, healthy lives.
We’ve grown and changed a lot over our 143-year history. Our name may be changing but our mission remains the same