Position Opportunity: ProMusica Chamber Orchestra seeks an Executive & Advancement Assistant, providing general support to the Executive Director, and is a key member in all fundraising initiatives to secure contributed income for the Orchestra. The Assistant is responsible for managing the administrative operations of the office, acts as a liaison to the Board of Trustees, while also writing and executing grants and proposals to meet fundraising and sponsorship goals. This position reports to the Director of Advancement & Engagement, and works closely with the Executive Director to ensure that organizational objectives and functions are met.
SCOPE AND RESPONSIBILITIES:
Support the Orchestra’s overall fundraising strategy, including writing and submitting proposals, drafting budgets, evaluating program outcomes, and preparing narrative and final reports to foundation (private and public), government, and major corporate sources
Ensure compliance with all final reporting as required by foundation and corporate donors in fulfillment of grant guidelines
Develop, maintain, and update annual Grants Calendar with respective due dates; organize current records in database and in paper files
Oversee entry and maintenance for Ohio Cultural Data Project
Prepare and mail advocacy letters to Columbus City Council and Ohio Representatives
Collaborate with Patron Services Manager to acquire donor database needs for program book donor lists, and invitations to donor events/receptions; write gift acknowledgment letters for processing
Coordinate all mailings for fundraising initiatives including annual fund campaign, Soiree solicitation, and donor events
In coordination with the Director of Advancement & Engagement, prepare and submit corporate sponsorship proposals for Soiree
Prepare copy for fundraising communications including email blasts, social media content, and video/digital content
Attend and participate in development committee, Soiree committee, other meetings as needed
Executive/Board Support & General Assistance
In coordination with the Executive Director, act as primary contact and support for Board of Trustees with duties including, but not limited to:
Schedule, assemble and distribute materials, and manage preparations for Board and Committee meetings
Regularly update and manage the Board Orientation packet, update Board directories, Board roster, and Board Committee membership
Record and publish minutes for all Board meetings and other Committee meetings as needed. Maintain permanent record of official minutes and Board approved policies
Serve as general support to Executive Director with duties including scheduling meetings, setting up conference calls, confirming appointments, and preparing correspondence
Prepare additional presentation materials (PowerPoint, Excel, etc.) as needed
Perform general office duties to keep the office organized and efficient including ordering office supplies, maintaining inventory and office equipment, and answering phones as needed
Perform other duties as assigned or directed
Experience and Characteristics Required: The ideal candidate is a positive, organized and self-motivated team member, with the ability to work collaboratively and professionally with the orchestra staff and high level volunteers. Must have excellent writing and communication skills, with a drive for productivity and exceptional attention to detail.
Minimum Bachelor degree and 1-3 years successful working experience at an arts-related or non-profit organization preferred
Strong communication skills, with the ability to write clear, structured, articulate, and persuasive proposals
Experience working in a deadline-driven environment within a faced-paced organization
Detail-oriented, with the ability to manage priorities, and work independently and within a team
Must be able to handle multiple assignments and meet deadlines
Under the artistic and visionary leadership of Music Director David Danzmayr and Creative Partner, renowned violinist Vadim Gluzman, ProMusica Chamber Orchestra is dedicated to raising the national profile of Columbus through world-class performances and creative approaches to community outreach and education. Founded in 1978, ProMusica drives its mission through collaboration and a commitment to ...artistic excellence.
Comprised of 37 musicians, ProMusica is the resident orchestra of the historic Southern Theatre in downtown Columbus and also reaches audiences through regular performances at other notable venues including the Pontifical College Josephinum and the Worthington United Methodist Church. ProMusica presents an annual outdoor Summer Music Festival, open and free to the public in collaboration with the Franklin Park Conservatory & Botanical Gardens and the Columbus Topiary Park. The orchestra also presents a variety of special events such as the annual Soirée featuring crossover artistry, having recently featured Steep Canyon Rangers, Time For Three, Gabriela Montero, Bela Fleck & the Flecktones, and 14-time Grammy winner, Ricky Skaggs.
ProMusica’s diverse programming attracts sold-out performances and is a key part of building our audience. Widely recognized as a national leader in presenting new and contemporary repertoire, ProMusica has commissioned 64 pieces and has presented more than 100 world and regional premieres, by composers including Pulitzer prize winners Kevin Puts and Aaron Jay Kernis, Gabriela Lena Frank, Michael Daugherty, Christopher Theofanidis, as well as composer/performers Lera Auerbach, Conrad Tao, and Joshua Roman. ProMusica also continues an active recordings program with thirteen CDs released to date, including world-premiere performances of ProMusica commissioned works. The “COMPOSER/PERFORMER” project showcases composers of today not only as creators of work, but also as soloists in their own right. ProMusica's new concert series, “NAKED CLASSICS” is hosted by British presenter Paul Rissmann, explores classical music in a fresh, and completely approachable format.
With a strong commitment to learning and education, ProMusica’s community outreach programs impact approximately 16,800 lives each season. Musicians travel to local schools, senior citizens attend live rehearsals, and underserved youth are given life-changing opportunities with the power of music. Programs such as “Play Us Forward” and “Musicians in Schools” offer integrated, in-school based music curriculum, while family concerts provide accessible musical experiences in nurturing neighborhood environments such as the Columbus Metropolitan Library. Our “CODA: Post-concert Conversations” give the opportunity for a direct dialogue between audiences and guest artists –– deepening engagement with the music and performers.
ProMusica has won eight ASCAP awards for Adventurous Programming and has received additional honors, including from the Greater Columbus Arts Council and the Columbus Jewish Foundation. In June 2015, and again in August 2016, ProMusica was selected as one of the first recipients of The Columbus Performing Arts Prize, an esteemed award designed to celebrate and support the exceptional artistic directors of Columbus’ performing arts organizations and their aspirations for creative growth. In June 2017, ProMusica embarked on its first tour to perform at the North Shore Chamber Music Festival in Chicago.