Salary is commensurate with education and experience.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
Procurement Services has an outstanding opportunity for a Program Operations Specialist.
Program Operations Specialist (E S 7)The Reconciliation Specialist will create, document and maintain Accounts Payable payment processes, ensuring UW suppliers are paid accurately and on time while maintaining the appropriate controls. Reporting to the Procurement Services Manager of Accounts Payable, the Reconciliation Specialist will contribute to the Procurement Services Culture of Service, focused on delivering value for others inside and outside the organization and across the University through customer service, operational effectiveness and employee satisfaction.
Job Description: Create and maintain process for invoice payment using Ariba.
Determine requirements by working with Accounts Payable Staff, Procurement Customer Service, Procurement Buying Staff, Ariba Manager and customers.
Resolve invoice discrepancy using UW purchasing and Accounts Payable process and procedures
Review and reconcile foreign invoices and ensure appropriate tax forms are completed
Monitor invoice aging
Create and document overall design of payment process including discrepancy resolution process and controls.
Manage and resolve invoice discrepancy and maintain process for invoice payment in Ariba.
Train Accounts Payable and Procurement Customer Service staff in the new processes.
Manage AP lean metrics board
Process wire payments to foreign suppliers
Cancel and reissue supplier payments as needed
Review, approve, and audit reimbursement and payment to individuals' payment requests
Coordinate with buyers to amend contract or blanket purchase orders to facilitate payment through Ariba.
Provide ongoing high level analysis of sales tax paid to suppliers
Collaborate with buyers and AP staff, sharing sales tax knowledge.
Create and manage process to coordinate supplier files from PAS, Ariba and 1099-selected suppliers.
Create process to coordinate with suppliers to bill through the network, eliminating paper invoicing. Train suppliers in the process.
Work with Procurement Services IT to create reports, e.g. duplicate payment reports. payments made outside of Ariba and PAS such as wire payments.
Create, implement, and maintain process to audit high risk payments and duplicate payments.
Other related duties as assigned.
For detailed information on Benefits for this position click here.
Bachelor's degree and three years of experience in an accounting-related field. Demonstrated knowledge of accounting principles, specifically internal controls for accounts payable. Experience making presentations and delivering training. Demonstrated proficiency using presentation, spreadsheet and work processing applications. Excellent oral and written communication skills. Demonstrated attention to detail and consistent accuracy of work.
Desired: Experience with Accounts Payable.
Equivalent education/experience will substitute for all minimum qualifications except where there are legal requirements such as license/certification/registration.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.