This position exists to provide oversight and management of HR programs and processes within the FOD Administrative Center, mainly for the departments of Ophthalmology and Visual Neurosciences and Dermatology. These include full cycle recruitment, compensation, benefits and policy coordination, co-leading center employee engagement initiatives, and overseeing the adjunct and affiliate processes for the center.
50%: Full Cycle Recruitment:
Manage and coordinate all hiring functions for professional and academic, civil service, labor represented, student and temporary classifications. To include:
Job Classification: Advise hiring authorities on appropriate classification of positions. Consult with hiring managers on initial job designs; review and recommend changes to job descriptions for positing. Review position description and advise employees and supervisors.
Compensation: Prepare salary analyses for job offers for full-time, part-time, and temporary staff and faculty; determine compensation for new hires, promotions, in-range adjustments, and augmentations. In consultation with the HR Manager, review and analyze in-range salary requests and prepare formal request for approval.
Recruitment Strategy: Serve as information source for and work with supervisors and support staff on development of recruitment strategies/ads, interview and selection process, hiring approvals and onboarding. Enter requisitions online and monitor approvals; monitor referrals and maintain recruitment records.
Monitoring Compliance: Monitor compliance with Civil Service/Labor Represented contracts and rules, layoff list, vacancies, temporary and casual appointment.
Onboarding: Onboard new faculty and staff members. This includes background checking, developing appointment letters, assuring that incoming employees complete required forms and procedures, I-9 verification, benefits orientations, training information, and developing and maintaining onboarding materials for accuracy and relevance.
Monitor medical resident and medical fellow appointments to assure that residents and fellows are moved from one year/stipend level to another on appropriate dates and to correct stipend levels, and to assure that they are hired, terminated, put on and returned from leave in accordance with information provided by department and Medical School Graduate Medical Education offices. Monitor appointments of postdoctoral associates, interns, and other trainees as appropriate.
Support visa application/renewal process for employees as needed and serve as ISSS contact. Monitor appointment expirations of temporary and student staff and work with supervisors on reappointment or replacement process as appropriate.
Upon request, consult and participate in the faculty recruitment process. This includes meeting with candidates to provide HR/benefit information for UMN and UMP, drafting offer letters and routing them for approvals, and communicating and coordinating new faculty hires with various stakeholders to ensure smooth onboarding processes.
20%: Benefits, Employee Relations and Development:
Benefits: Manage faculty and staff leaves to include phased retirements, FMLA, parental, medical etc. in accordance with University and Federal regulations. Consult with Employee Benefits on disability leaves. Advise faculty and staff on benefits offerings including retirement savings, health, dental and life insurance and disability
Employee Relations: Advise and consult on performance and discipline issues; meet with individuals and unit staff as necessary to investigate and recommend solutions to workplace behavior issues; consult with center HR manager and ACH HR Consultants on the resolution of complex questions regarding policies, procedures, and HR issues. Explain HR policies as requested and provide interpretation. Advise and assist in the grievance process.
Employee Development: Collect and maintain data for annual and probationary review process. Lead assigned departments and divisions in the daily administration of HR services, including staff and P&A promotions, transfers, performance evaluations, and employee engagement initiatives.
15%: Manage the Adjunct and Affiliate Process:
Following Medical School and Dean’s office policies and procedures, facilitate the department process for requesting and fulfilling adjunct and affiliate appointments. Educate interested parties on the process, materials, and requirements for appointment requests. Annually review all adjunct and affiliate appointments to ensure that appointees are still active and meet the appointment criteria.
15%: UMP Hires, HR Projects, and other duties:
Process UMP only hires for the center. This will require coordinating hiring efforts with UMP HR staff to ensure a seamless hiring process, as well as notifying appropriate staff and the center credentialing contact that a new provider will be starting in a center clinic.
Maintain information/files on volunteer agreements and respond to questions on volunteer agreements, process, documentation, and training.
Provide back up to other HR staff in the administrative center on HR functions.
Assist with ongoing initiatives to research and develop improvements to internal process and programs such as new hire orientation/on-boarding programs, performance management, and off-boarding processes. Actively participate in the planning and implementation of HR Medical School goals, including special projects and reporting. May represent and advocate for the center in committees at the Medical School, AHC, and University level. Other duties as assigned.
All required qualifications must be documented on application materials.
Bachelor’s Degree in Human Resources or related fields; or a combination of related education and work experience to equal four years.
Experience handling confidential and time-sensitive materials.
Experience interacting effectively and establishing cooperative working relationships with all levels in an organization, including students, staff, faculty, and executive leadership.
Must be a team player and able to work collaboratively with and through others.
Experience prioritizing and multi-tasking in a fast paced environment.
Experience with staffing and recruitment.
Experience FLSA, FMLA, and insurance benefit administration.
Demonstrated/documented understanding of ADA, FLSA, FMLA, EEO and other general employment laws and any associated documentation and record-keeping.
Proficient in Microsoft Office programs.
One year of related experience
Experience with University HR policies and procedures.
Human Resources experience in a clinical and/or research environment.
Experience working in an academic environment with multiple employee groups to include union and non-union staff, faculty, professional and administrative, undergraduate and graduate students.
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.