The Weinberg College of Arts and Sciences is reimagining traditional arts and sciences education in ways that prepare our students for success in an ever-changing, complex world. The College is the most comprehensive of Northwestern’s 12 schools, offering 47 majors to approximately 4,300 undergraduate students. Our goal is to develop in students a Northwestern Mindset – a flexible, adaptable view of the world that seeks to understand the pressing issues of today and transform them into the promising new opportunities of tomorrow. Staff who work in the College think creatively, work collaboratively, and are dedicated to building a strong community.
The hallmark of our distinctive educational model is diversity in all of its manifestations. We are committed to maintaining and enhancing the breadth and depth of our course offerings and to ensuring the intellectual and experiential diversity of our faculty and students. In short, we believe that diversity is an essential value that lies at the heart of our community and one that needs to be actively encouraged and pursued.
Under general direction from the Director of Finance and Administration, the Manager of Labs and Facilities assists in the management and strategic utilization of the Department of Chemistry's physical resources, encompassing space in 7+ campus buildings. The Manager assists the Director of Finance and Administration in overseeing physical infrastructure projects such as lab renovations and office moves, in collaboration with Weinberg, programs, and centers, as well as the NU Offices of Facilities Management, Risk Management, Office of Research Safety, and others. Tracks and analyzes data pertaining to space utilization and assists with management of research safety and with the oversight and management of renovations and projects affecting the Chemistry Department.
Please Note: This role may require availability outside of normal business hours to triage emergent facility related incidents.
Develop space plans to support the academic and research missions of the Chemistry Department.Meet with faculty and staff to determine needs and offer recommendations for the appropriate utilization of space and or possibilities for repurposing or renovation.
Tracks project's progression, ensuring key events and milestones are achieved
Manage the Department's collection of data pertaining to the utilization of space, including offices, labs, classrooms and conference rooms, using a comprehensive multi-level searchable database. Update changes to occupants and equipment, as well as renovations, and document decisions made. Creates and maintains floor plan inventories.
Conduct periodic space inspections to determine condition of physical space and material within; document discrepancies; establish repair projects in accordance with standard FM processes, including concurrence of stakeholders
Develop, run and analyze complex space and financial reports. Create and maintain detailed programs for Department to provide a platform for space utilization decision making. Develops and maintains space plans to support academic and research missions.
Work with FM to manage the planning and completion of all departmental facilities projects, including capital projects, research area renovations relating to recruitments and retentions, office remodels, as well as faculty and staff office relocations and renovations.Define work scope and estimates.Communicate with stakeholders and FM regularly regarding status of project.Oversee budget aspects, tracking costs of actual work against estimate.Inform Director of any delays or related problems with any project. Document all projects with before and after photos.
In partnership with the Director, participate in the management of safety related issues within the Department.Attend safety briefings and meetings.
Manage the timely and accurate reconciliation and closure of projects including financial reconciliations.Ensure accuracy and completion of annual SIMS survey.Review and evaluate data recorded, recognizing appropriate versus inappropriate usages of space and informing Director of findings.
Performs other duties as assigned.
Bachelor's degree or the equivalent combination of education, training and experience from which comparable skills can be acquired.
At least five years’ experience in project management, architecture, facilities management, construction, property management or related field.
Strong computer skills, including proficiency with Microsoft Office suite, advanced skills with Excel or Access, and familiarity with Adobe Illustrator or similar software. Ability to manipulate PDFs.
Excellent communication and customer service skills.
Excellent judgment and the ability to work independently.
Flexibility and energy.
Ability to lift 50 pounds and walk frequently throughout the day across campus.
Experience with financial transactions and managing budgets.
Minimum Competencies: (Skills, knowledge, and abilities.)
Matrixed organizational leadership
Preferred Qualifications: (Education and experience)
Higher education or large training institution experience.
Experience with project management, including experience with capital and renovation project processes to include scope development, key events and critical path determination, cost estimating, design and development of multiple projects as well as management of time and resources to achieve project completion.
Preferred Competencies: (Skills, knowledge, and abilities)
Technical laboratory management experience
As per Northwestern University policy, this position requires a criminal background check. Successful applicants will need to submit to a criminal background check prior to employment.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highl...y collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.