As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position please visit our website click here.
The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.
CAS Shared Services (CASSS) was established in 2011 as a center of expertise to assist smaller academic units in UW Procurement and HR/Payroll processing. CASSS currently works on behalf of 24 units in the Humanities, Arts, and Social Sciences, completing payments, making purchases, hiring employees, managing payroll, and collecting documentation for J-1 visa, H-1B visa, and permanent residency applications, among other projects. The CASSS team also serves as a key touchpoint for all College units as they adjust to the unfamiliar procedures and policies associated with the newly-launched Workday HR/Payroll system. The Manager and staff form a cohesive and dynamic team energized by continuous process review and improvement.
CAS Shared Services has an outstanding opportunity to join our expert team. Reporting to the CASSS Manager, the Fiscal Specialist Supervisor (FSS) provides expertise in academic, staff, and student hiring and payroll management; the FSS oversees the Ariba work of the Fiscal Specialist 1 and completes higher-level Procurement transactions such as BPOs and foreign national payments.
In coordination with the CASSS Manager, the CASSS team, the CASSS Advisory Group, and participating academic unit staff: Serve as subject matter expert on UW HR/Payroll policies and processes: Advise CASSS unit faculty and administrators throughout Workday position creation, hiring, and on-boarding processes. Advise CASSS unit administrative staff in all post-hire payroll activities. Supervise and assist Fiscal Specialist 2 in completing costing allocations transactions on behalf of CASSS units, and in on-boarding tasks such as I-9 employment eligibility verification using on-line tools. Based on direct communication with member units, complete all HCM Initiate 2 actions in Workday. Based on direct communication with member units, complete all Time and Absence Initiate actions in Workday. Assist CASSS Manager with the preparation of OSETs, as necessary. Enter student scholarships and tuition awards in the UW Student Database, as requested by unit departments. Serve as subject matter expert on all Procurement-related transactions: Serve as primary liaison with the UW Procurement Office and UW Tax Office (including participating in Procurement Office advisory groups). Advise member units on procurement policies and procedures. Advise and assist vendors as they complete supplier registration steps. Gather and submit all necessary documentation for Blanket Purchase Orders and foreign national payments. Supervise and assist Fiscal Specialist 1 in gathering required documentation and submitting all types of payments through the Ariba system. Train new employees on all CASSS workflow tools, policies, and procedures. Assist Manager in leading continuous process improvement activities, including tool and process updates, workflow review and revision, and special projects. Assist Manager in leading daily staff huddles, weekly and monthly workshops, quarterly CASSS administrators' meetings, professional development training, and outreach meetings (as requested). Assist the Manager in analyzing the impacts of new financial and procurement policies, procedures, and systems on member units' business practices. Assist the Manager in establishing record-keeping practices that coordinate idiosyncratic departmental needs with University and State requirements. Assure high compliance standards. Assist departmental staff with the transition to new practices. Additional project duties as needed.
Required: Three years of experience at a level equivalent to Fiscal Specialist I AND 30 quarter hours or 20 semester hours of college level accounting OR equivalent combination of education/experience. Additional Skill Requirements Demonstrated ability to work with a team to manage multiple priorities and high transaction volume with calm, competence, and a sense of humor. Demonstrated ability to communicate complex compliance and technical requirements to a wide variety of audiences. Demonstrated desire and ability to learn new processes and technologies and to contribute to continuous process improvement initiatives. Excellent organization skills. Proven attention to detail and accuracy. Strong skills in Microsoft Office applications.
Desired: 3-4 years' experience in customer-service-oriented environment. 2-4 years' experience working in procurement-related field. Familiarity with UW payroll policies and organizational structures, including Workday supervisory/academic/costing organization structures. Familiarity with UW Procurement policies and procedures, including Ariba system. Demonstrated ability to apply best business practices to the needs of academic units, including Arts units. Familiarity with Lean principles and practice. Experience supervising hourly and/or overtime-eligible staff.
Appointment to this position is contingent upon obtaining satisfactory results from a criminal background check
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select Apply to this position. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your My Jobs page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergra...duate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.