Department:Registrar (SSEM) Appointment Type and Duration:Regular, Ongoing Salary:$45,000 - $58,000 per year FTE:1
Application Review Begins July 21, 2017; position open until filled
Special Instructions to Applicants Please provide the following with your online application: 1. Letter of Interest 2. Resume 3. Three Professional References
Department Summary The Division of Student Services and Enrollment Management advances the University of Oregon's tradition of excellence by enrolling and retaining high-achieving scholars from Oregon, across the country, and around the world. We work on behalf of prospective students, current students, and their families through each phase of the enrollment process: the college search, admission, registration, financial aid, matriculation, transition, and onward to graduation.
Position Summary The Office of the Registrar is responsible for academic and classroom scheduling, student registration, enrollment verification, grading and academic records maintenance, transfer credit articulation, degree audits, monitoring undergraduate general education requirements, degree awarding, course evaluations, student data/statistical analysis, veterans benefits, FERPA compliance, and transcript services. These responsibilities, assignments and services are completed within institutional policies and standards as well as related state and federal laws and regulations.
The executive assistant provides confidential and administrative support to the University Registrar and the Office of the Registrar and is responsible for scheduling meetings and other activities, maintaining the department budget, managing all personnel records, assisting in the preparation of reports and other communications, supervising the Veterans Education Benefits operation, and managing the release of student records related to subpoenas, data sets, FERPA, and related duties. The executive assistant serves as a member of the management team. The executive assistant has a comprehensive knowledge of the UO and maintains strict confidentiality as this position has access to sensitive and confidential student and personnel issues. The executive assistant is expected to carry out duties with limited supervision and reports directly to the University Registrar.
The executive assistant to the University Registrar is a full-time (1.0 FTE), 12-month fixed term officer of administration position. The position has a broad set of assignments and provides confidential assistance and administrative support to the University Registrar and other officers of administration in the Office of the Registrar. In addition, this position provides office coordination, human resource management support, facilities and operations support, supervision of two staff, and project coordination. The position supervises, hires, and trains employees engaged in general office activities (reception duties, payroll entry, invoice processing) and veterans education benefits. The executive assistant to the University Registrar must exhibit professionalism, collegiality in a team environment, and an ability to create a welcoming and professional atmosphere in a busy office environment.
Minimum Requirements • Bachelor’s degree or 3 years equivalent education and experience • 2 years of experience in an office environment which includes providing support to an executive or general administrative support such as processing invoices, entering payroll, managing calendars, completing travel reimbursement, or similar functions • Experience as a supervisor or team lead
Professional Competencies • Strong technical skills, including experience with spreadsheets, data warehouse, document imaging. • Demonstrated strong written and oral communication skills. • Strong organizational skills, ability to prioritize multiple tasks and meet deadlines. • Ability to work collaboratively in a team environment and independently.
Preferred Qualifications • Experience with student records and FERPA within the UO Banner system. • Experience using FIS and HRIS within the UO Banner system.
All offers of employment are contingent upon successful completion of a background inquiry.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status.
UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Affirmative Action and Equal Opportunity, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at http://police.uoregon.edu/annual-report.
The University of Oregon, founded in 1876, is the stat'?s flagship institution. Located in Eugene, an energetic college town, the university offers academic excellence and hands-on learning opportunities in a welcoming atmosphere. Towering trees shade the 295-acre campus, where students, faculty members, and employees from a wide variety of backgrounds share a commitment to preserving the environm...ent and pursuing innovation in more than 260 academic programs that range from Eugene to Portland and from the coast to the mountains. For more information visit http://www.uoregon.edu/about