Reporting to a senior administrative position, the Legal Practice Administrator provides leadership in reviewing & recommending management policies & procedures designed to enhance the operations of the Bluhm Legal Clinic. The Legal Practice Administrator ensures that the Center’s day-to day operations run efficiently and effectively. The position is also responsible for successful implementation and management of all operations, finances, reporting & research functions in support of the Bluhm Legal Clinic and five centers including the Children and Family Justice Center, Center for International Human Rights, Center on Wrongful Convictions, Civil Litigation and Environmental Advocacy Center.
Legal Practice Operations:
Assist Executive Director in providing strategic leadership to the Clinic and respective Centers.
Ensure equitable distribution of resources and efficient management of staff in accordance with goals, objectives, policies, and applicable rules and regulations.
Support Clinic goals and standards of delivering exceptional service to faculty, students, clients, and other constituents by effectively leading front-end office operations.
Stay abreast of and keep Centers apprised of new developments, trends, tools and solutions in the legal industry.
Establish best practices in legal practice management and implement proactive, Clinic-wide solutions to streamline and improve related processes.
Manage and maintain the physical space of the Clinic and ensure offices and work cubicles are available for new faculty and staff. Work closely with Law School’s Facilities team to, coordinate the acquisition, installation and maintenance of office equipment and furniture.
Act as a liaison with Law School IT to ensure technology systems are properly installed and maintained, and meet the informational, analytical & computing needs of users.
Manage and promote internal and external communications to alumni, students, and the community and oversee special events.
Leadership and Supervision:
Supervise 7 staff members, including one exempt staff member, docket clerk, and six legal assistants.
Manage the recruitment, performance management, employee relations, professional development, training and identification of training and professional development gaps.
Provide ongoing evaluation of faculty support structure and assessment of faculty support skills to compliment the evolving needs of faculty and the Clinic.
Budget & Financial:
Develop annual budget for assigned practice groups, including fiscal resource allocation of appropriated, discretionary, endowment & gift revenues.
Manage budget oversight and compliance for numerous research grants, including managing pre- & post-award research administration, and ensuring faculty completion of effort certification.
Manage administration of faculty recruitment including ads, candidate communication, interview & visit planning, HRIS paperwork & orientation.
Interpret and apply faculty hiring policies and procedures, in collaboration with Law School Faculty Affairs Team.
Ensure faculty completion of annual Conflict of Interest Survey.
Design and maintain onboarding program for new clinic faculty in coordination with the Law School dean’s office.
Performs other duties as assigned.
5 plus years of supervising large teams, with exposure to a combination of budgets, finance, grant administration, facilities, and/or human resources
Excellent verbal and written communication skills
Strong business acumen applied to problem solving while appreciating the Clinic’s unique environment and culture
Demonstrated ability to think strategically and analytically
Preferred Qualifications: (Education and experience)
Prior work experience in an academic or legal setting
As per Northwestern University policy, this position requires a criminal background check. Successful applicants will need to submit to a criminal background check prior to employment.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highl...y collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.