Monday – Friday 8:30am – 5pm (or flexed to serve the organization) with occasional evening and weekend hours for events/meetings
Organization Mission: Seeking to put God's love into action, Habitat for Humanity brings people together to build homes, communities and hope.
Organization Vision: A world in which everyone has a decent place to live.
The Grants Manager role’s primary function is to work closely with senior leadership to understand funding priorities; researching prospects; developing and adhering to a robust calendar of submissions; writing proposals; fulfilling reporting requirements; and maintaining relationships with funders. This position is vital to the department’s and organization’s success, increasing sustainability and providing critical capacity to achieve goals identified in the organization’s strategic plan.
Primary Duties and Responsibilities
Work closely with Chief Development Officer to identify strong prospects and to segment, cultivate and steward existing donors to higher giving levels
Stay abreast of trends and best practices in grant writing, grants management, database management, corporate and foundation relations and other related topics to help strategically position efforts and activities
Conduct prospect research via Habitat for Humanity of the Chesapeake’s database, Foundation Center Directory, Association of Baltimore-Area Grantmakers, Guidestar and other sources to identify and assess capacity of a wide range of prospects
Update donor records in HFHC’s database with notes, background information, etc. as known to ensure information is institutionalized
Proposal Writing & Submission
Develop and adhere to comprehensive calendar of solicitations, including grant requests, event sponsorship requests, and workplace giving campaign applications
Update proposal templates (Association of Baltimore Area Grantmakers (ABAG) format) annually, incorporating key messages and themes, organization goals and objectives, and previous outcomes attained
Version template proposals as needed for prospects’ unique application formats
Update acknowledgement letter templates bi-annually to ensure donors receive content-rich ‘thank you’ communications
Update special event solicitation and acknowledgment letters annually
Maintain database tracking all solicitation, cultivation and reporting activities
Lead bi-weekly grants and contracts management meetings with senior leadership to ensure that funding opportunities are viable and award contracts are executed
Work with Director of Finance, Chief Development Officer and program staff as assigned to collect financial reports and programmatic outcomes needed for reports
Fulfill all reporting requirements for grants
Establish and maintain personal relationships with a portfolio of institutional donors as assigned by Chief Development Officer
Participate in meetings with funders and other resource partners
Support Development & Communications board committee alongside Chief Development Officer, cultivating relationships with board members and providing tools for board to serve as effective fundraisers, including prospect research and written materials
Events / Department Representation
Assist with Development department special events
Serve as organizational representative and spokesperson to external audiences as needed
Maintain up-to-date knowledge of HFHC programs and organizational priorities
Collaborate with other Advancement & Communications staff to ensure that all departmental activities are cohesive
Assume responsibility to enforce safe work practices by all Habitat team member, volunteers, subcontractors and workers at all our locations and events to ensure we meet, if not exceed, OSHA and Habitat safety policies and procedures
Ensure that all team members are aware of and operate by the safety policies and procedures
Exercise outlined protocol by immediately notifying and collaborating with management on any safety related incident and/or respond to a report involving Habitat or any other related team members (workers, volunteers, and subcontractors)
If within area of purview initiate and / or provide assistance for the proper investigation regarding safety incidents by following Habitat Safety policies and procedures
Performs other duties as assigned
Bachelor’s degree in relevant field
Minimum 3 years of progressive experience conducting prospect research and developing proposals with proven track record of success.
Knowledge of prospect research tools required. Knowledge of DonorQuest donor software (or other donor software) preferred.
Solid understanding of fundraising best practices.
Entrepreneurial ideology needed to analyze and build upon current donor pool.
Excellent time management skills needed to handle multiple, concurrent deadlines.
Exceptional people-skills and perseverance in building and maintaining relationships with donors and staff.
Critical thinking needed to understand and identify opportunities to strengthen connections between fundraising activities and other departmental and organizational activities.
Ability to complete all tasks timely
Excellent oral and written communication skills, superb organizational skills, and attention to detail required. Proficient in MS Office software required.
Able to work independently and with deadlines; demonstrates flexibility with changing assignment priorities
Must be proficient in Microsoft Office
Employees of HFHC must present full, regular, and predictable attendance, possess the ability to multitask, be able to communicate effectively, both orally and through written means, possess the ability to analyze and solve problems and be skilled in project Management
HFHC employees must conduct themselves ethically, maintain appropriate confidentiality at all times, respect diversity and inclusion and possess a strong commitment to the organization’s mission and values
Employees must be results driven, demonstrate Initiative and be capable of stress management and maintenance of composure in challenging circumstances
This job operated in a professional office environment. The role routinely uses standard office equipment such as laptop/desktop computers, photocopiers and smart phones. Occasional travel to remote site locations is necessary, this can include active construction sites, retail sites, donor locations, vendor locations and events and may require you to be outside in various weather conditions including extreme cold, extreme heat, rain, snow sleet etc.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is largely a sedentary role; however, some filing is required which would require the ability to lift files up to 25 LBS, open filing cabinets and bend or stand as necessary. This job may require prolonged times of sitting. Finger dexterity to use office equipment. Occasionally this role may be on a jobsite or at an event and would need to comply with the organization’s safety guidelines.
Position is eligible for the following
Medical, Dental, Vision, Short Term Disability, Long Term Disability, Company Paid Life AD&D, 403B, Gym Reimbursement, Cell Phone Reimbursement
Equal Opportunity Statement
Decisions and criteria governing the employment relationship with all employees at Habitat for Humanity of the Chesapeake are made in a non-discriminatory manner, without regard to race, color, religion, sex, national origin, disability and pregnancy, veteran status, age, FMLA status, or any other factor determined to be unlawful by federal, state or local statuses.
Department of Labor
Habitat for Humanity Chesapeake undertakes every effort to ensure compliance with the Department of Labor and Fair Labor Practices (https://www.dol.gov/whd/regs/compliance/hrg.htm). Please contact the Office of the Chief Financial Officer / Human Resource Support Service at any time with any questions and concerns.
Mission of Organization: Putting faith into action, Habitat for Humanity of the Chesapeake brings people together to build decent, affordable homes that change lives, empower families and strengthen communities